Development Project Manager

Development Project Manager

The Development Project Manager is responsible for assisting the team facilitate new store development from Site Approval to Project Close Out. The primary responsibilities will be managing project schedules, overseeing permit and license applications, assisting with utility account set up, and communicating cross-functionally to all internal departments as well as external vendors, consultants, and contractors. This is an in-office role, Monday Friday, based in Doral, FL.

Key Responsibilities :

• Manage project communication between departments including Real Estate, Legal, Design, Construction, Operations, Marketing and external team members including Consultants, Landlord's, Local Municipalities, etc.
• Forecast schedules for an average of 25 projects while managing tasks to ensure the projects stay on schedule, including updating critical dates in Smartsheet, distributing monthly development schedules, and issuing start construction, date change, and store open notice emails
• Report to Leadership on a bi-weekly basis. Consistently focus on reducing timelines to meet goals and recognize opportunities for reduced durations.
• Prioritize projects and team deliverables.
• Primary point of contact for Landlords for project development post LOI / Lease through construction start.
• Coordinate with developers and landlords throughout project development to ensure all construction documents were fully reviewed, approved, and consistent.
• Manage landlord notice requests for drawing approvals, credit letters and possession letters.
• Manage Landlord allowance application process to secure collection of TI.
• Direct team of architectural consultants, civil engineers and permit consultants for each project through phases of contract, site investigation, conceptual plans, CD production, permitting, construction and close-out.
• Negotiate contract pricing, terms and quality / service stipulations, and enforce cost and performance expectations.
• Minimize Wild Fork's risk through ordering due diligence and performing an analysis of Existing Condition Surveys, Alta Surveys, Geotechnical Reports, Environmental Surveys, ALTA surveys, sign code studies, traffic studies, etc.
• Review due diligence reports to understand pertinent permit, licensing, and utility set up processes
• Present each project to Operations for approval and make recommendations regarding action steps prior to release of CD production, lease execution and construction start.
• Prioritize designers' workload of production of concept plans, ops packages, sign renderings, redlining and responding to RFIs. Hold meetings regularly with design team to ensure their deliverables are met.
• Lead design kick off meetings with consultants, designers, and project team members.
• Assist in lease deliverables related to project timing, exhibits, utilities and Rent, CAM costs to Property Management Lead.
• Represented Wild Fork at various city meetings to secure approvals such as Planning and Zoning, Sign Variances and Building Permits.
• Manage tracking log for all development invoices including weekly correspondence to finance team
• Manage soft cost tracking log which documents consultant contracts, add services, and all other development soft cost invoices for new store opens
• Manage bid notification emails to architect and distributing bid packages to General Contractors and Vendors
• Facilitate permit and license applications and payments required for new store opens including building, health, patio, business tax, etc.
• Manage utility account set up and service upgrades for new store opens
• Manage Certificate of Insurance process including completion of New Store Insurance Surveys for inclusion to our policies and working with Insurance Broker to request Certificates of Insurance for new and existing stores
• Manage Development reports including Master Store List, Landlord Contacts List, and Historical Budgets
• Assist with the managing of prototype standards including communication of updates to architectural consultants, vendors, and Franchise partners
• File document management in OneDrive and future Project Management software, including new project set up and ensuring all documents are up to date

Summary of Accountabilities :

Primary Management Functions Spanning Multiple Phases of Project Lifecycle :