Regulatory Reporting Specialist

Regulatory Reporting Specialist

Under general direction from the Director of Hazard Mitigation Implementation, the Regulatory Reporting Specialist plans, manages, develops, and oversees regulatory and agency reporting functions. This role serves as a key liaison with oversight agencies and internal stakeholders, ensuring accurate, timely, and compliant reporting across departments.

The position supports the Enterprise Safety Division, primarily the Hazard Mitigation Implementation team, by managing controlled documents and business processes as it relates to hazard mitigation implementation. It plays a critical role in program development, continuous improvement, and data-driven decision-making, while also supporting strategic planning and organizational effectiveness.

Manages overall regulatory program and provides support to the Director.

ESSENTIAL FUNCTIONS :

• Plans, directs, coordinates, and reviews the work of assigned staff and consultants / contractors for assigned projects / areas of responsibility.
• Assigns work activities and coordinates resources, schedules, projects, and programs.
• Provides constructive feedback; reviews and evaluates work and makes effective recommendations for improvement.
• Serves as a subject matter expert (SME) on regulatory reporting processes and provides ongoing training and guidance to impacted staff.
• Prepares, manages, submits, and oversees regulatory and agency reports, ensuring accuracy, timeliness, and compliance with all applicable requirements.
• Monitors evolving regulatory processes and implements updates or revisions as needed.
• Serves as liaison with oversight bodies, responding to audits and information requests with appropriate documentation.
• Integrates safety performance data into regulatory submissions and oversight reports.
• Develops and manages reporting metrics, performance indicators, and summaries related to regulatory reporting.
• Develops and administers division initiatives and projects from concept through implementation.
• Works with managers and peers to formulate, implement, and sustain effective programs, procedures, and process improvements.
• Analyzes reporting trends and recommends improvements in data collection, system tools, and submission workflows.
• Supports development and modification, and organization and management, of data management, tracking, and reporting platforms using safety data systems and business intelligence tools.
• Develops and fosters strong working relationships with agency staff, project teams, partner agencies, and state / federal oversight bodies.
• Ensures safety and security reporting requirements are clearly communicated, incorporated, performed, documented, and tracked through project completion and close-out.
• Represents the Hazard Management Implementation team at internal and external meetings, boards, commissions, and committees.
• Prepares and presents staff reports, technical and policy documents, and other correspondence as needed.
• Supports the Hazard Mitigation Implementation team with meeting / workshop / training duties including planning, coordination, participation and / or facilitation, and documentation and distribution of materials, agendas, and minutes.
• Maintains and prepares all correspondence and documentation, such as monthly Corrective Action Plan reports, to Washington State Safety Oversight.
• Assists with budget preparation and administration at both project and program levels.
• Supports procurement and contract administration for the Enterprise Safety Department.
• Works with specialists, managers, and SMEs to compile and report safety metrics.
• Prepares a wide variety of reports, memoranda, agreements, dashboards, presentations, trackers, and visual and other materials, for internal and external audiences.
• Maintains awareness of industry trends, developments, and best practices, incorporating them into assigned duties.
• Ensures consistent interpretation, application, and compliance of internal / external policies, procedures, and rules and regulations, and current and applicable state and federal laws.
• Responds to general information and public records requests from internal and external stakeholders.
• Provides support to the Director of Hazard Management Implementation on matters as directed.
• Provides support to the Transportation Safety and Security team; performs advanced technical meeting duties including, but not limited to facilitating and maintaining annual Committee Charter updates for various regulatory technical committees, preparation of monthly and annual regulatory reports to Washington State Safety Oversight, advanced preparation of agendas, note taking, transcribing, and assuring proper distribution of minutes; advanced coordination of workshops and training sessions.
• Serves as SME on specific regulatory reporting processes and provides necessary training to effected staff on an on-going basis.
• Serves as back-up to FRA Reporting Officer.
• Develops and administers Division initiatives and projects; takes assignments from original concept through final implementation.
• Works with division / team managers and staff to formulate, implement, and sustain effective programs, procedures, projects, and process improvements.
• Works with appropriate staff, including specialists, managers, and subject matter experts, to expedite problem solving and avoid delays in the work; attempts to negotiate and resolve sensitive issues at the lowest level.
• Promotes a positive safety and security culture.
• Prepares reports, maps, visual materials, presentations, and technical and policy reports to support technical analysis.
• Prepares a wide variety of reports, memoranda, correspondence, agreements, presentations, and other materials.
• Serves as a back-up for general division document control processes and functions; ensures compliance with records management policies and procedures.
• Supports TADERA plans and organization.
• Supports team SharePoint site organizations.
• Supports the coordination of staff travel authorizations, travel expense claims, and travel card reconciliation.
• Serves as primary point of contact for researching and responding to general requests for information and public records requests from Agency staff, consultants, other transit agencies, local media, local jurisdictions, affected businesses, residences, community groups, and the general public.
• Maintains awareness of new information, trends, and developments in areas of assignment and incorporates into assigned duties as appropriate.
• Supports staff to ensure accountability and compliance with all current and applicable state and federal laws, agency policies and procedures, rules, and regulations.
• Coordinates external training approvals and travel, if needed for staff as requested.
• Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency.
• Contributes to a culture of diversity, equity, and inclusion in alignment with Sound Transit's Equity & Inclusion Policy.
• It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and / or other employees.
• It is the responsibility of all employees to integrate sustainability into everyday business practices.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS :

Education and Experience : Bachelor's degree in Communications, Business or Public Administration, Transportation, Safety, Data Analytics, or related field. Four years of experience in regulatory report writing, coordinating and collaborating with internal and external local, state, and federal customers to meet regulatory requirements or closely related experience; Or an equivalent combination of education and experience.

Preferred Licenses or Certifications :

Required Knowledge and Skills :