Club Services Assistant

Job Description

Job Description

Description :

Since 1891, Boys & Girls Clubs of San Francisco (BGCSF) has provided high-quality,

community-based youth development services to youth in San Francisco. Our mission is to inspire and enable all young people, especially those from disadvantaged circumstances, to realize their full potential as productive, responsible, and caring citizens. We impact the lives of Club members, primarily ages six to 18, by focusing on academic success, healthy lifestyles, good character & community engagement, and job readiness with earning potential. We are nationally recognized for the high quality of our programs and comprehensive approach to serving youth. Whether you’re joining our administrative team, a Club team, or our Camp Mendocino team, you’ll be surrounded by enthusiastic, talented, and passionate colleagues who wake up every day ready to inspire young people to reach their full potential.

SUMMARY :

Under the direct supervision of the Club Services Administrator, the Club Services Assistant’s primary role is to provide ancillary support to the Club Services and Program Services departments. The Club Services Assistant is responsible for several administrative tasks and communications that are crucial to both departments' success. This position will also take direction from the senior members of the Club Services Team.

KEY ROLES :

Administrative Duties - 60% School Year / 50% Summer

• Manage all aspects of the Department’s org calendar
• Effectively communicate with Club and Site leadership staff about deadlines and upcoming events
• Support with managing a centralized system for storing and sharing Club leadership tasks and responsibilities
• Manage the organization’s VSP certificate program
• Program and attendance data entry for School-Based Club sites
• Note-taking at Program Services and School-Based Clubs leadership meetings
• Note-taking at Facility committee meetings
• Send out invites, agendas, follow-up notes, and feedback surveys for CW meetings
• Write and disseminate Program Services and SBC monthly newsletter with highlights, upcoming events, and deadlines
• Gather information and send out the Department's Weekend Activities report
• Collect and organize other program information (ex : Program Schedules, Program Plans, etc.)
• Support with analyzing and synthesizing program data in order to identify what’s going well and what could be improved
• Manage Ramp for Program Services
• Manage the organization’s Snack program partnership
• Manage all facility audit forms for the organization
• Support scheduling for facilities projects
• Support facilities team with weekly calendering of work projects
• Support projects bid process for org repairs

Management of Club Logistics - 40% School Year / 50% Summer

Requirements :

Detailed Job Responsibilities / Tasks :

Skills and Knowledge Required

Skills and Knowledge Preferred

PHYSICAL REQUIREMENTS / WORK ENVIRONMENT Must be able to lift 15 lbs.Must be able to stand for at least 1 hourMust be able to sit at computer workstation for long time periods Pay The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and BGCSF needs. At BGCSF, our decisions are based on other factors and dependent on circumstances for each position. Depending on the need and requirement of the position, an individual could be hired at or near the entry level, mid - level or top of the range for their role and compensation. As such, a reasonable estimate of the current range is $27.50-$32per hour. DISCLAIMER The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, not to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.