Administrative Assistant

Administrative Assistant Inclusion & Belonging

The Office of Inclusion and Belonging is looking for an Administrative Assistant to handle administrative responsibilities routinely for staff, especially the Executive Director. This position will manage and assist staff in maintaining record of all financial purchases and budget operations including answering phones, greeting visitors, filing, typing, mailings, special event coordination and general office duties. The candidate is responsible for supporting staff in any event programming and assisting with the implementation of educational programs and activities developed by professional staff including but not limited to room reservations, catering requests, traveling, invitations, and other logistical tasks. The incumbent is also responsible for answering screening and forwarding telephone calls to appropriate individuals. This candidate will also be responsible for the hiring and supervision of our student workers.

Job Summary Performs administrative and general office support work. Essential Functions Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events. Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails. Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders. Researches and identifies improvements for efficiency and accuracy; participates in the development of new offerings. Makes purchases by use of Panther Express and OneCard, collects payments, assists with contracts, and verifies billing information; interacts with vendors on quotes and invoicing. Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements via Concur, pays invoices, and data entry. Physical Effort Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.