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Administrative Associate
VirtualLouisville, KY, United States23 days ago
Job descriptionMaintain office supplies inventory and place orders as needed. Organize and maintain digital and physical filing systems for easy access and retrieval. Assist in onboarding new employees by preparing necessary materials and coordinating with relevant departments. Serve as a point of contact for internal and external stakeholders, providing prompt and professional assistance. Facilitate effective communication within the team and with other departments. Draft, edit, and distribute internal communications such as memos, reports, and presentations. Support special projects and initiatives as assigned by management. Monitor and ensure adherence to office policies and procedures. Provide administrative support during meetings, including taking minutes and following up on action items.
Vaco has partnered with a company looking for an admin associate to join their team!
The Administrative Associate supports the efficient operation of the office or department by performing a variety of administrative tasks. This role involves managing schedules, maintaining records, coordinating communications, and assisting with daily operational needs. The ideal candidate is organized, detail-oriented, and adept at multitasking in a fast-paced environment.
Key Responsibilities :
Administrative Support
- Assist with day-to-day administrative tasks such as filing, data entry, and document preparation.
- Schedule and coordinate meetings, appointments, and events, ensuring all necessary materials are prepared in advance.
- Manage incoming and outgoing correspondence, including emails, calls, and mail.
Office Coordination
Communication and Collaboration
Operational Support