Purchasing / Buyer Assistant

Job Description

Position Overview

We are seeking an experienced and strategic Purchasing / Buyer Assistant to lead our global sourcing, supplier management, procurement, and manufacturing planning functions. The ideal candidate will bring deep expertise in importing from international markets—specifically China, India, and Bangladesh—and will demonstrate proven success in negotiating supplier contracts, coordinating supply with production schedules, managing risk, and driving cost efficiencies while ensuring quality and compliance.

Key Responsibilities

The Buyer is responsible for managing procurement activities that support field operations across roofing and coatings job sites. This role ensures timely and cost-effective sourcing, ordering, and delivery of materials, equipment, and services required to support successful projects.

Duties and Responsibilities

• Issue POs through our ERP system (currently Sage) for all approved goods and services.
• Ensure vendor set up and compliance with internal procurement protocols.
• Maintain accurate records for purchased goods and services.
• Ensure alignment with MSA and site-specific scopes of work.
• Respond to field shop requests and issues with urgency, prioritizing high severity

needs that could impact job progress.

Coordinate with foreman and project managers to validate site specific

requirements and delivery timelines.

Negotiate pricing, terms and delivery to align with project timelines.

Manage inventory purchases across multiple warehouse locations

Analyze purchasing trends and frequent orders to identify opportunities for

blanket purchases or long-term agreements.

Coordinate with Operations to support equipment rental and purchasing

activities.

Work with the Safety team to ensure products meet site-specific and OSHA

compliance standards.

Work closely with Project Managers to monitor job costs

Facilitate material returns and discrepancy resolutions with vendors.

Conduct research on products, equipment and vendors to support company

projects.

Assist with internal projects by monitoring purchase order entry and receipt to

ensure timely and accurate tracking.

Track and expedite deliveries to meet critical deadlines.

Coordinate with Asset Manager for all asset purchases to ensure accurate

recording of purchase date, cost, and warranty details.

Develop and manage vendor partnerships to ensure reliable service and supply.

Collaborate with the Accounts Payable department to resolve invoice

discrepancies.

Review, approve, and submit invoices to Accounts Payable for processing.

Monitor product recalls and ensure timely communication across departments.

Required Qualifications

Bachelor’s degree in Supply Chain, Business, International Trade, or related field.

Relevant professional experience may be considered in place of a degree.

2-3 years of purchasing experience

High degree of attention to detail

Excellent communication skills

Good problem analysis and problem-solving skills

Strong negotiation skills

Ability to work in fast-paced, field driven environment with shifting priorities.

Strong time management, communication and organizational skills

Proven expertise in importing from China, India, and Bangladesh, with strong understanding of customs clearance, HS codes, tariffs, and logistics.

Demonstrated success in supplier contract negotiation and long-term global sourcing strategies.

Experience in production scheduling, capacity planning, and coordinating purchasing with manufacturing operations.

Knowledge of ERP and procurement systems; proficiency with data analysis tools.

Strong financial acumen and ability to drive cost reduction initiatives without sacrificing quality.

Willingness to travel as needed.

Preferred Skills

Experience with fiberglass, bamboo, textiles, or agricultural support products.

Familiarity with trade compliance, tariff classification, and free trade agreements.

Background in sustainability and ethical sourcing initiatives.

Knowledge of lean manufacturing principles, MRP systems, and demand forecasting tools.

Technical Skills

Basic math comprehension

Strong Excel Skills

ERP Software experience

Microsoft Office Suite

Adobe Acrobat Suite

NYP, LLC is an Equal Opportunity Employer and does not discriminate against applicants due to race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, creed, marital status or parental status, height, weight, citizenship status, arrest record, disability, genetic information, military or veterans’ status or any other legally protected status by federal, state, or local law.

Job Type : Full-time

Benefits :

401(k)

401(k) matching

Dental insurance

Health insurance

Health savings account

Life insurance

Paid time off

Vision insurance

Experience :

Purchasing : 3 years (Required)

Inventory management : 2 years (Required)

Logistics : 2 years (Required)

Ability to Commute :

Lumberton, NC 28358 (Required)

Work Location : In person