Student Government Leadership Manager

Job Description

Job Description

Work Schedule :

Monday through Friday; varying work hours may include early morning, evenings, and weekends; hybrid work eligible. Must be available for any emergency situations as determined by the ASI and the University

OVERVIEW

Associated Students, Inc. (ASI) employs student-focused professionals with equity-mindsets. Established in 1963, Associated Students, Inc. (ASI) is a non-profit corporation led by a 14-member board of elected student leaders. ASI is an auxiliary organization authorized by the California State University Board of Trustees to perform Student Life functions for Cal Poly Pomona students. ASI provides opportunities for student engagement, student leadership and employment, and a multitude of Student Life programs and services e.g., recreation and wellbeing, student union and activities, student government, clubs and organizations, food pantry, and childcare. The administrative and student support areas of ASI include human resources, financial services, information technology, facilities management, and marketing. ASI employs approximately 500 part-time students and 60 full-time staff members. ASI accepts the responsibility for conscientiously managing mandatory student fees and state-owned facilities : $18M annual operating budget, $5M annual debt service, approximately $24M in reserves, and 294,253 square feet of student space (student union, recreation center, and pool). ASI is in the Cal Poly Pomona Division of Student Affairs with a dashed reporting line to Administrative Affairs. ASI serves the entire campus population, including over 28,000 students.

As an evolving learning organization, ASI is human-centered and strives to live its values of care and growth. The purpose of ASI is to transform lives by engaging every student. With a commitment to learning, continuous improvement, and innovation, ASI employs dynamic team members who support team learning, co-creation, radical candor, psychological safety, growth mindset, and live out equity, diversity, and inclusion p ractices.

POSITION DEFINITION

Under the general supervision of the Director of People, Culture, & Governance, this Manager position has full oversight of the unit preparing diverse student leaders to govern effectively and to engage ethically in campus, local, state, and federal issues, as well as, for outcomes in student-government leadership learning, participation equity, candidate pipeline & turnout, and advocacy impact. The role provides day-to-day supervision of the full-time Senior Coordinator and oversight of the part-time office support staff.; and has responsibility for unit strategy, people leadership, and the unit budget. The Manager collaborates across organizational units to assess governance readiness, leads the annual action-plan development with student leaders, partners with marketing to streamline communications that drive leadership participation, advocacy engagement, and candidate interest; leads and manages the education development, outreach, and logistics of Elections (no adjudication), and partners with university key stakeholders to support student government relations and advocacy learning in a nonpartisan, policy-compliant advocacy education.

ESSENTIAL DUTIES

Unit Supervision & Leadership

• Provides oversight and supervision for the recruitment, hiring, training, development, coaching, evaluation, and management of the student government support team; full-time Senior Coordinator (1), and part-time Lead (1), Office Support (3)
• Provides oversight for the development, enhancement, management, and evaluation of the unit standard operating procedures (SOP) including all related documentation, policy alignment, and provides supporting details for instructional / training integration
• Prepares, presents, implements and administers the unit budget; prepares cost estimates for budget recommendations; submits justifications for the student government unit
• Advises student government leaders on scholarship design and structure and related budget discussions

Oversees and assesses student government scholarship awards, including verifying eligibility, coordinating disbursement with financial aid, and ensuring compliance with ASI and institutional requirements; leads the development and maintenance of the scholarship memo of understanding with key stakeholders

Student Leadership & Advocacy

Align governance readiness work in partnership with the Senior Coordinator, ensuring effective coordination with University Government Relations, campus stakeholders, and external partners to support cohesive communication, alignment of priorities, and successful implementation

General

QUALIFICATIONS

Education & Experience

Knowledge, Skills, & Abilities

POSITION SENSITIVITY

Based on the duties and responsibilities of this position, this position has been designated to be a sensitive position.

BACKGROUND CHECK

A background check (including a criminal records check) must be completed satisfactorily before any candidate can begin employment with Associated Students, Inc., Cal Poly Pomona. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current ASI employees who apply for this position.

WORK ENVIRONMENT

While performing duties of this job, the employee is frequently required to sit, talk and hear; manual dexterity, and eye hand coordination, and verbal communication; use of office equipment : telephones, calculator, copier and fax. Must be able to walk, stand, bend and lift up to 25 pounds.

MANDATED REPORTING REQUIREMENT

In compliance with the California Child Abuse and Neglect Reporting Act (CANRA), each ASI employee is designated as a mandated reporter and is required to sign an Acknowledgment of Mandated Reporter Status and Legal Duty to Report Child Abuse and Neglect.

SYSTEMWIDE SMOKE AND TOBACCO FREE ENVIRONMENT EO 1108

Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http : / / www.calstate.edu / EO / EO -1108.html

COVID-19 VACCINATION

CSU, along with Associated Students Inc., strongly recommends all staff who are physically accessing campus. Facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose. See policy at  https : / / calstate.policystat.com / policy / 11030468 / latest.