Executive Administrative Assistant

Executive Administrative Assistant

The Executive Administrative Assistant provides expert-level administrative and operational support to senior executives to ensure efficient use of time, seamless communication, and effective coordination across the organization. This role acts as a trusted liaison, supporting key decision-making activities and fostering productive interactions with internal and external stakeholders. The Executive Assistant plays a critical role in advancing Restaurant Technologies' purpose by ensuring that our leaders are well-positioned to drive projects, relationships, and strategies that align with our ambition to lead the transition to sustainable energy and resources. Key Responsibilities Deliver comprehensive executive support, including managing calendars, coordinating schedules, and planning meetings to optimize executive time and organizational impact. Anticipate and remove impediments that impede the effectiveness of the leader(s) through prioritization, organization. Act as the primary point of contact for internal and external communications on behalf of the executive, maintaining confidentiality and professionalism in all interactions. Prepare, review, and edit reports, presentations, and communications to ensure clarity, accuracy, and alignment with Worley's purpose and strategic objectives. Coordinate travel arrangements and logistics, ensuring cost-effective and efficient solutions that support business needs. Maintain accurate company records and information systems, ensuring compliance with organizational policies and procedures. Analyze data, compile insights, and prepare summaries to support informed executive decision-making. Represent the executive at internal meetings or external events, as needed, ensuring consistent messaging and follow-up on actions. Facilitate cross-functional collaboration by liaising with teams across the organization to support projects and initiatives aligned with sustainability goals. Identify opportunities to improve administrative processes and implement best practices to enhance operational efficiency. Share knowledge and support other administrative professionals as a community of practice. Minimum Qualifications Minimum of 8 years of executive-level administrative support experience, with at least 5 years supporting C-suite executives. Experience providing support to executives within a complex multi-site, mid-sized or larger organization. Extensive experience in executive-level administrative support, demonstrating advanced skills in managing complex, high-visibility tasks and projects. Recognized expertise in executive administration, with a strong ability to exercise discretion, confidentiality, judgment, and decision-making in sensitive situations. Proven ability to anticipate needs, set priorities, and manage competing demands with a focus on delivering results under limited supervision. Superior organizational and time management abilities, and a high degree of attention to detail. Exceptional written and verbal communication skills, with the ability to inform, influence, and collaborate effectively across all levels of the organization. Advanced proficiency in organizational systems, processes, and digital tools, with the ability to troubleshoot and support others in their use. Strong analytical and problem-solving abilities, including experience compiling and interpreting data for executive review. Adept at building relationships, managing confidential information, and maintaining a high degree of professionalism in all circumstances. Demonstrated ability to adapt to evolving priorities and contribute to organizational transformation initiatives, particularly those focused on sustainability and innovation. Preferred Qualifications : Intermediate to expert level in Microsoft Office products : specifically Outlook, Teams, Word, Excel, and PowerPoint. Adobe, Oracle, Workday, and Concur experience are also preferred. Events Experience : Owns end-to-end coordination of large group meetings and events including venue selection, catering, and audio-visual equipment. Key Attributes Accountability : Expand awareness to create deliberate intentions, take informed actions, and be responsible for individual impact. Judgment : Proven track record of maintaining confidentiality and handling sensitive information with integrity. Technical Proficiency : Advanced proficiency in Microsoft Office Suite and other productivity tools; familiarity with CRM and project management software is a plus. Professionalism : Demonstrated ability to represent senior executives with polish, confidence, and discretion. Adaptability : Comfortable operating in a fast-paced, high-pressure environment with changing priorities. Compensation The base salary range for this position is $95,000 - 110,000 annually, plus a 10% bonus opportunity. Please note that the base salary will vary based on geographic location, market conditions, and the candidate's experience. Location, Territory, and Travel The ideal candidate based out of the Minneapolis / St. Paul Metro area and this role may requires up to 10% travel.