Scheduling Assistant

Summary The Scheduling Assistant supports the Master Scheduler by handling administrative and routine scheduling tasks related to machine and truck coordination.

This role ensures that scheduling data is accurate, communication flows smoothly, and resources are organized, freeing the Master Scheduler to focus on higher-level planning and problem-solving.

Primary Duties & Responsibilities Enter, update, and maintain production and logistics schedules in the scheduling system.

Assist in organizing order details, machine assignments, and truck routing documentation.

Monitor incoming schedule requests and prepare them for Master Scheduler review.

Post daily and weekly schedules for production teams, drivers, and dock operations.

Track and file delivery logs, dock schedules, and driver route changes.

Provide basic communication to drivers, production staff, and sales regarding routine schedule updates.

Support coordination of dock times and incoming / outgoing truck scheduling.

Maintain records of machine requirements (inks, dies, stock availability) to ensure the Master Scheduler has accurate information.

Prepare reports and summaries on schedule adherence, delays, and adjustments for Master Scheduler review.

Perform all other duties as assigned             Education & Experience Prior administrative, logistics, or scheduling support experience preferred.

Familiarity with ERP / MRP systems or dispatch / trucking software is a plus.

High School diploma or equivalency; further education or certification in logistics / operations is a plus.

Required Skills / Abilities Strong organizational skills and high attention to detail.

Ability to learn scheduling processes and systems quickly.

Proficient in Google Workspace and Microsoft Office (Word, Excel).

Clear written and verbal communication skills.

Ability to multitask and support multiple stakeholders effectively.

Physical & Travel Requirements Ability to remain in a stationary position (sitting or standing) for extended periods of time.

Frequent use of hands and fingers to operate a computer, keyboard, and office equipment.

Occasional bending, lifting, or moving of office supplies or scheduling records (up to 20 lbs).

Growth Opportunities This position could develop into a Master Scheduler or roles supporting production, like Quality and Supervision!

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