Staff Assistant

Staff Assistant

The City of Reedley invites you to apply for one Staff Assistant position in the Community Development Department. This position works under the immediate supervision of the Community Development Director.

Applications will only be accepted online to ensure that the application is complete at the time of submission. It is important that your application show all the relevant education and experience that you possess. A resume may be attached, but is not a substitute for completing the application. Failure to submit a completed application with attachments (if required) will disqualify you from consideration for the position. Please make sure to update your profile for governmentjobs.com if you've ever applied for a position through this platform.

The successful candidate will be required to undergo additional background clearance checks before the hiring process is complete. For more information about applying for this position, you may contact Human Resources at (559) 637-4200 ext. 394.

Definition : Under supervision, performs a variety of administrative support and community contact duties in various program areas.

Supervision : This classification receives supervision from a Department Head / Divisional Supervisor, or designee. Exercises no supervision.

Distinguishing Characteristics : Depending upon assignment, responsibilities may include : assisting and supporting in program development and operation; budgeting, finance, processing statistical information and operational data, and / or public and media relations. Under general supervision, independently performs a full range secretarial, advanced clerical, and routine administrative and programmatic work of a general or specialized nature in support of assigned programs, division, or department with only occasional instruction or assistance; and may act as office receptionist.

Examples of Important and Essential Duties : Performs a wide variety of complex and responsible duties for assigned staff including investigating and answering complaints and providing assistance in resolving operational and administrative problems. Participates in the collection, compilation, and analysis of information from various sources on a variety of specialized topics related to assigned programs; participates in the preparation of reports that present and interpret data & identify alternatives. Verifies and reviews materials, applications, records, and reports for completeness and conformance with established regulations and procedures; applies applicable policies and procedures in determining completeness of applications, records, and report; provides information and forms to the public; collects and processes appropriate information. Screens office calls, visitors, and mail; provides information and assistance including responding to sensitive requests for information and assistance; researches information related to City regulations and office policies; assists the public and other City staff in interpreting and applying City policies, procedures, codes and ordinances; may sort and distribute mail.

Job Related and Essential Qualifications : Knowledge of modern office procedures, methods, and equipment including computers. Computer applications such as word processing, spreadsheets, and statistical databases. Basic principles and practices in assigned area of responsibility. Local government structure and procedures. Various research methods and techniques. Customer service principles and practices. Record keeping principles and practices. Skills to operate office equipment, a computer and a variety of word processing and software applications. Effectively utilize modern social media applications. Ability to perform a full range of secretarial, advanced clerical, and routine administrative and programmatic work of a general or specialized nature involving the use of independent judgment and personal initiative. Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. Understand, interpret, and apply general and specific administrative and departmental policies and procedures. Effectively and professionally represent the City to outside individuals and agencies. Research, compile, analyze, and interpret data. Participate in the preparation of a variety of administrative reports. Write clear and concise reports. Work effectively with the public, both in groups and / or as individuals. Establish and maintain positive working relationships with City management and staff, community organizations, and the public. Learn and understand accounting and finance processes and proper application. Create and maintain a variety of records and logs. Perform mathematical calculations.

Minimum Qualifications : Experience : One year of administrative support experience which emphasized office management, or public and community relations. Education : High school diploma or GED. Completion of at least thirty semester units of accredited college or university course work in public administration, political science, business administration, mass communications, accounting or a closely related field is desired. Substitution : Two additional years of qualifying experience may be substituted for the required college education. Necessary Special Requirements : Possession of a valid California Driver's License is required at time of appointment.