Accounts Payable Assistant

Accounts Payable Assistant

Department : Controller's Office

Salary : $36,800

About Arkansas Tech : Founded in 1909, Arkansas Tech University is a comprehensive public institution with a rich history, maintaining regional accreditation from the Higher Learning Commission (HLC) and classification as a Southern Regional Education Board (SREB) level III institution. ATU was ranked the No. 1 regional public university in Arkansas by U.S. News and World Report in 2021-22 and 2022-23 and CollegeNET recognizes ATU as the No. 1 institution in Arkansas on its Social Mobility Index. Since 2019, Arkansas Tech has been the host institution for the prestigious Arkansas Governor's School. The 559-acre Russellville campus, located in the scenic Arkansas River Valley between the Ozark and Ouachita Mountains, is just one hour from the capital city of Little Rock. Russellville features a charming blend of historic and modern architecture as well as the recreational opportunities provided by Lake Dardanelle and several state parks. Offering more than 100 undergraduate degree programs and more than 40 graduate degree and certificate programs across five academic colleges and two campuses, Arkansas Tech strives to provide a solid educational foundation for life-long learning to a diverse community.

Position Summary :

The accounting assistant / accounting is responsible for performing a variety of fiscal related fiscal tasks that are standard or regular support duties within an assigned department or program. This position is governed by Generally Accepted Accounting Principles (GAAP), state and federal laws and institution policy.

Essential Duties and Responsibilities :

Payment of invoices, verifying that the items are charged to the correct department, account, and fund codes.

Ensures that all documentation to support requested payments are verified, including matching invoices with approved purchase orders and receipts.

Ensures payments are in compliance with prompt payment, and other applicable policies and procedures.

Develops and maintains databases, spreadsheets and other fiscal reporting mechanisms, reviews and audits fiscal information for accuracy and quality assurance.

Provides technical assistance to others working within various databases and systems, including the state accounting system and general ledger, and assists in reconciling problems.

Posts transactions to journals and / or ledgers, balances entries, and reconciles errors manually or electronically.

Performs various accounting duties and assists with budgets and fiscal monthly and year end closing.

Provides feedback and makes recommendations to management regarding processes, policies, and procedures for the purpose of improving efficiency, accuracy, and compliance.

Review payment requests for wire transfers and route to be initiated.

Analyze year-end payments to determine prepaids and accruals.

Assist with accounts payable and budget inquiries and process reports as needed by departments and organizations.

Knowledge, Skills, and Abilities :

Knowledge of accounting principles and database management.

Knowledge of software applications. Knowledge of applicable laws, regulations, and policies of assigned section.

Knowledge of customer service techniques.

Ability to comprehend and assimilate technical and business-related documents.

Ability to apply policies and procedures and other applicable regulations associated with assigned department or program.

Ability to conduct research, perform quantitative quality assurance reviews, and prepare reports.

Minimum Requirements :

2-3 years of accounting and / or Accounts Payable experience; Microsoft Office experience.

Preferred Qualifications :

The formal education equivalent of a bachelor's degree in general business, finance, or a related field. Other job related education and / or experience may be substituted for all or part of these basic requirements, except for certification or licensure requirements, upon approval of the Qualifications Review Committee.

Work Location, Environment, and Physical Demands :

Work location is at Arkansas Tech University, Russellville Campus.

Must be able to sit and use a computer for extended periods of time.

To be considered for the position of Accounts Payable Assistant, all applications must be received and processed through our applicant tracking system Cornerstone prior to the closing date on November 13, 2025, before 6 : 00 pm central time.

This position is subject to a pre-employment criminal background check. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Arkansas Tech University is an equal opportunity employer and prohibits discrimination on the basis of color, sex, sexual orientation, gender identity, race, age, national origin, religion, veteran status, genetic information, or disability.