Administrative Assistant

Administrative Assistant

We are a growing CPA firm seeking a proactive and detail-oriented administrative assistant to provide essential administrative and organizational support to our small, close-knit team. This position is ideal for someone with experience in Microsoft Office, Adobe Acrobat, and a commitment to ensuring the firm's daily operations run seamlessly. If you excel at multitasking, have strong communication skills, and enjoy working in a collaborative yet professional environment, we want to hear from you.

Key Responsibilities :

• Provide day-to-day administrative support, including managing schedules, handling correspondence, and coordinating meetings for the team.
• Utilize Adobe Acrobat for document creation, editing, and reviewing, including assembling and securing client documents.
• Prepare, edit, and format various documents in Microsoft Office programs, including Word, Excel, and PowerPoint.
• Manage and organize both digital and physical filing systems to maintain efficient record-keeping.
• Communicate professionally with clients via email, phone, and in-person to schedule appointments, answer inquiries, and convey information accurately.
• Assist with preparing and proofreading financial reports, tax documents, and other materials for client review.
• Coordinate office supply orders, handle basic IT troubleshooting, and ensure the office environment remains organized and efficient.
• Support the team in managing deadlines by setting reminders and ensuring task completion on schedule.
• Act as a point of contact between clients and other team members to facilitate clear communication and efficient workflow.

Required Qualifications and Skills :

Preferred Skills and Experience :