Procurement Specialist

Procurement Specialist

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Family & Social Services Administration (FSSA)

The Division of Disability and Rehabilitative Services manages the delivery of services to children and adults with intellectual and developmental disabilities and has two overarching responsibilities : to facilitate partnerships that enhance the quality of life for children and adults with physical and cognitive disabilities; and to provide them with continuous, life-long support.

The Bureau of Disabilities Services (BDS) provides services for individuals with developmental disabilities that enable them to live as independently as possible in their communities. BDS assists individuals in receiving community supports and residential services using a person-centered plan to help determine which services are needed and who can best provide them. BDS also monitors the quality of care and the facilities of those who are approved to provide these services in Indiana.

Role Overview

The Procurement Specialist manages bureau contracts, grants, and requisitions including the oversight of scope, schedule, KPIs, and fiscal management. Key outcomes for this role include : define and monitor contract performance metrics; monitor contract expirations and initiate action with business owners; develop scope-of work documents in collaboration with team members; develop ad-hoc contractor documents such as special procurement justifications; manage contract executions and amendments according to defined internal schedules and state procurement guidelines; review invoices to ensure alignment to budgets or billing schedules / budgets; and stay abreast of current policy to address questions associated with this work. You serve as the liaison to FSSA Contracts and FSSA Finance for BDS and manages contractor system access and assists with fulfilling APRA requests, subpoenas, and other types of records requests. The ideal candidate will have a bachelor's degree in public administration, business, or similar, a master's degree is preferred. Your demonstrated understanding of contracting methodologies, data reporting and contract compliance is preferred.

Salary Statement

The salary for this position traditionally starts at $53,222.00 but may be commensurate with education or work experience.

A Day in the Life :

The essential functions of this role are as follows :

• Establish program objectives, KPIs, and actions to achieve them.
• Develop, update, and monitor all policies and procedures related to the program area.
• Interpret and explain policies, rules, regulations, or laws to leadership or customers.
• Implement corrective action plans to solve program problems.
• Analyze, prepare, and disseminate monthly and annual program reports.
• Review budget and make budgetary recommendations to improve the program area finances.
• Ensure program requirements meet federal and state policies and grants compliance.
• Assist in the development and train employees or agency consultants on program requirements and usage.
• Coordinator and deliver communication plans and communications.
• Serve as a liaison between agency and other state and federal agencies.
• Serve on management committees or other governing boards.
• Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.
• Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and / or paid leave taken to receive their base biweekly salary.

What You'll Need for Success :

The ideal candidate in this role should minimally have either :

You must meet the following requirements to be considered for employment :

Supervisory Responsibilities / Direct Reports :

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana :

Equal Employment Opportunity :

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.