Executive Assistant San Francisco, CA

Founded in 1993, DivcoWest is a multi-disciplinary real estate investment firm headquartered in San Francisco, with offices in Los Angeles, Menlo Park, Cambridge, Washington DC, Austin, and New York City. Known for our long-standing relationships and track record of success in innovation markets, DivcoWest combines entrepreneurial spirit with an institutional approach.

DivcoWest aims to create environments that inspire ingenuity, promote growth, and enhance the health, happiness, and well-being of all people. A disciplined code of ethics is at the core of all that we do. We believe that the collective energy of a diverse team is what drives our creative ideas and solutions.

Summary

The Executive Assistant (EA) will provide high-level administrative and logistical support to three executives, including the Head of Strategic Investments and others as assigned. This role is responsible for complex calendar management, travel coordination, expense reporting, agenda preparation, and effective cross-functional collaboration with the broader admin team.

As part of the Administration Team, the EA will also provide coverage for peer assistants as needed, ensuring seamless support across the leadership team. The right candidate will be professional, organized, level-headed, and an excellent team player with a positive, solutions-oriented approach and the ability to manage within a fast-paced work environment.

This role requires 4 days in office at our San Francisco, CA headquarters.

Responsibilities

Calendar and schedule management

• Manage complex calendars across multiple executives, including scheduling, rescheduling, and coordinating logistics with internal and external contacts.
• Anticipate scheduling conflicts and proactively resolve them.
• Confirm meetings and appointments and ensure participants are well-prepared.
• Prioritize and schedule meetings with speed and accuracy across time zones.
• Ensure seamless meeting experience (in-person or virtual) by being tech-savvy and troubleshooting in the moment as needed.
• Arrange flight, hotel, and restaurant reservations for executive travel.
• Create detailed itineraries and collaborate with other EAs to align group travel.
• Provide on-the-ground support when needed to ensure seamless travel experiences.

Records & Reporting

Meeting & Event Support

Administrative & Cross-Team Support

Qualifications

Compensation

EEO Statement

Divco West Services, LLC (Company), an equal opportunity employer, is committed to equal opportunity for all employees and applicants. The Company recruits, hires, trains, promotes, pays, and administers all personnel actions without regard to race, color, religion, sex (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), sex stereotyping (including assumptions about a persons appearance or behavior, gender roles, gender expression, or gender identity), gender (including gender identity, gender expression), national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, sexual orientation, genetic information, or any other status protected by applicable law. We interpret these protected statuses broadly to include both the actual status and also any perceptions and assumptions made regarding these statuses. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Please review our company Privacy Policy regarding the use of any personal information you provide us at : .

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