Senior Executive Assistant

Job Description

OVERVIEW

This senior executive assistant role requires a highly organized and detail-oriented individual to provide administrative support to the VP of Finance office. The ideal candidate will have excellent organizational skills, with the ability to prioritize tasks, manage multiple projects, and maintain confidentiality. The position involves creating order in a fast paced environment, scheduling appointments, as well as researching, compiling, and analyzing information to support executive decision-making. With a strong understanding of business processes and procedures, the senior executive assistant will be able to anticipate needs, solve problems, and communicate effectively with executives, managers, and customers. The role demands attention to detail, independent judgment, and the ability to work with discretion and diplomacy. Preferred candidate will be able to work in Detroit 2 days a week and in Lansing one day a week.

SUMMARY

Responsible for exercising discretion and judgment in assisting one or more executives. Performs executive

support tasks which may be highly confidential and sensitive in nature utilizing considerable independent

judgment. Performs high-level administrative work, including organizing, scheduling, coordinating,

researching, compiling, exchanging, and sometimes analyzing information for executive(s) and

department. Assist in implementing department activities and communications, internal and external.

RESPONSIBILITIES / TASKS :

• Coordinates office activities for the executive(s). Prioritizes and follows up on information and requests to

and from executive(s). Updates executive(s) on current issues as necessary.

provides necessary information.

dictated by job responsibilities.

minutes and keeps records of proceedings as required.

services, such as maintenance, repair, replenishing supplies, and files.

travel vouchers and maintains all travel records.

reports as requested or as scheduled.

This position description identifies the responsibilities and tasks typically associated with the

performance of the position. Other relevant essential functions may be required.

EMPLOYMENT QUALIFICATIONS :

EDUCATION OR EQUIVALENT EXPERIENCE :

Associate's degree in business or related field required. Combinations of relevant education and experience

may be considered in lieu of a degree.

EXPERIENCE :

Requires seven years relevant experience with a minimum of four years in an executive assistant position or

equivalent experience that provides the necessary skills, knowledge, and abilities. Prior insurance experience

a plus, but not required. Reallocation from the Executive Assistant level to the Sr. Executive Assistant level is

based on experience, qualifications and satisfactory performance performing the full scope of the Executive

Assistant responsibilities.

SKILLS / KNOWLEDGE / ABILITIES (SKA) REQUIRED :

tasks without direction.

maintaining proper relations between executives, managers, and customers.

standardization exists.

same for decision making.

information.

problems.

WORKING CONDITIONS :

Work is performed in an office setting with no unusual hazards. Travel between Lansing and Detroit at least one day a week may be necessary.

The requirements and preferences listed in the job description represent the typical knowledge, skills and abilities necessary for the role. However, equivalent combinations of education, experience and training may also be considered.

We are an Equal Opportunity Employer. Candidates for the position stated above are hired on an "at will" basis. Nothing herein is intended to create a contract.