Administrative Coordinator - Utilities

Administrative Coordinator

Are you someone who thrives on administrative multi-tasking and loves strategizing organizational systems? Do you have a passion for serving your community? If you also have experience in budget and fiscal administration, contract development and management, or purchasing, we want to hear from you!

We're looking for someone who is not only innovative and organized but also an effective and proactive communicator. As part of our team, you'll work towards a goal of sustainability, making a real difference in our community. If this sounds like you, apply now and join us in making a positive impact!

Working within the CBJ Utility Team is diverse and dynamic with a small, dedicated group providing critical services to the Juneau Community. Most of our wastewater plant operators work extended 4-day workweeks, with managers, supervisors, and admins typically working a standard five-day schedule, with occasional emergency response calls, and after-hours municipal meetings. Under our current configuration, there is an emphasis on a hands-on approach to plant operations. However, we expect our plant dynamics to change to a more automated environment, allowing for greater efficiency, ease of operations, and a data-driven management approach.

This position is based in the Mendenhall Valley, with the primary workspace being the Mendenhall Wastewater Treatment Plant (MWWTP) on the second floor. The typical work schedule for this position is Monday through Friday, from 7 : 30 am to 4 : 00 pm, with a half-hour lunch break. Additionally, this role includes serving as the clerk for the Utility Advisory Board (UAB) meetings, which are scheduled for the second Thursday of every month at 5 : 15 pm.

With guidance from the Engineering & Public Works Administrative Officer, the incumbent will aid the Utilities Superintendent in managing the administrative processes for the Utilities Division. The work varies with primary focus in the following areas : budget and fiscal control, contract administration, purchasing, human resources and supervision, and data management. The incumbent operates independently, overseeing end-to-end processes. They exercise judgment and discretion to address challenges, prioritize tasks, and recommend process enhancements that enhance operational efficiency.

This position must be able to interpret, understand, and comply with numerous CBJ, federal, and state laws, regulations, requirements, policies, and procedures. A successful candidate will identify opportunities to improve current processes while facilitating efficient administrative management. This position requires excellent written communication and editing skills and a proficient knowledge of Microsoft Excel.

Education : High School graduation or the equivalent.

Experience : Six (6) months of entry administrative experience that included work in one or more areas of Human Resources, Procurement, Accounting, Finance, Office Support, or a related administrative area. This is equivalent to the Administrative Assistant with the City of Juneau or the equivalent with another employer.

SUBSTITUTIONS :

One year of clerical experience equivalent to the Office Assistant with the City of Juneau or the equivalent with another employer.

Or

One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year) or vocational training may be substituted for the required experience on the basis of : 150 hours of vocational education are equal to one month of experience.

Other : Some positions may require a valid Drivers' license at time of appointment and for continued employment.

Note : This position is open to all applicants. In accordance with CBJ Personnel Rule 10 PR 030, applicants may be eligible for advanced step placement. Additionally, promoted employees may be eligible for advanced step placement if they meet the criteria outlined in CBJ Personnel Rule 10 PR 040.

Hiring Manager : Brian McGuire

Phone Number : 907-586-0393 ext. 4255

Email : Brian.McGuire@juneau.gov

Please read the below information carefully to ensure your application submission meets all submittal requirements.

Education : If you are using education to meet the minimum qualifications, you must document your education in your application, and you may be required to provide transcripts.

Work Experience : If you are using work experience to meet the minimum qualifications, you must document your work experience in the application.

If your application does not support minimum qualifications, you may not advance to the interview and selection phase of the recruitment.

Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

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The City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call (907) 586-5250 or TTY : Alaska Relay 711 or 1-800-770-8973, or correspond with the Department of Human Resources & Risk Management at employment@juneau.gov or 155 Heritage Way, Juneau, AK 99801. The City and Borough of Juneau is an equal opportunity employer.