Clinic Coordinator

Overview

: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes. Responsibilities

• Functions as primary liaison between physicians and their patients including the scheduling and confirming of appointments, triaging patient calls by evaluating the nature and urgency, returning calls for the physicians whenever possible, and coordinating multiple appointments with other physicians and / or services.
• Assists with the preparation and smooth operation of the clinic by making patient charts and referral letters and coordinating clinic schedule availability, greeting and registering clinic patients, answering patient questions regarding policies, collecting co-payments, coordinating fee schedules, and obtaining medical and insurance information and entering into the database.
• Maintains accurate and orderly patient medical records.
• Completes initial patient billing process such as preparing charge sheets with procedure and diagnosis codes and entering charges into the computer data base.
• Manages physicians daily office schedule including coordinating meetings with clinical and surgical demands, scheduling surgeries, and arranging lectures for residents and medical students.
• Assists with the preparation of lecture handouts, resident evaluations, slides, and study protocols.
• Transcribes all dictations, correspondence, clinic reports, manuscripts, meeting minutes, and private patient notes.
• Acts as liaison to medical students and residents by setting up their schedule, communicating about student affairs issues, and keeping files and records on each student.
• Performs daily maintenance tasks such as filing, copying, answering phones, making travel arrangements, and screening and prioritizing mail.
• Orders supplies and equipment, forms, keys, etc.
• Provides data for monthly clinical statistical reports.

Knowledge / Skills / Abilities

Qualifications

Qualifications

Required

Qualifications (Preferred)

Preferred

Working Conditions and Physical Demands

Employee must be able to meet the following requirements with or without an accommodation.

Physical Requirements Listening, Sitting, Speaking, Standing, Walking

Multi-lingual Candidates Welcomed

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