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Accounts Payable

Accounts Payable

Industrial Service And Installation, Inc.York, PA, United States
1 day ago
Job type
  • Full-time
Job description

Summary

The A / P Accountant is responsible for managing and processing the organization's outgoing financial transactions. This role ensures that all invoices are accurately recorded, approved, and paid in a timely manner, while maintaining compliance with internal policies and external regulations. The A / P Accountant works closely with vendors, internal departments, and the finance team to resolve discrepancies, reconcile accounts, and support month-end closing activities. Strong attention to detail, organizational skills, and proficiency in accounting software are essential for success in this role.

Success Criteria & Measurement

  • Performs all work in a timely manner as designated by the Assistant Controller and Senior Accountant
  • Accurately completes projects, paperwork, and reports, submitting items as required and maintains project data in an organized manner
  • Works with limited supervision
  • Always maintains professional conduct, particularly when interacting with customers

Responsibilities

  • Ensure packing slips are attached to invoices before processing payment.
  • Map invoices to project as required.
  • Comparing purchase orders, prices, terms of payment and other charges ensuring they match invoices. Request for corrections when necessary.
  • Process and review all vendor invoices for accuracy and prompt payment.
  • Review the vendor's monthly statement and update our records on Infor ERP.
  • Ensure all Purchase Orders and other daily transactions have the accurate GL code.
  • Respond to vendor questions AP related issues.
  • Respond to inquiries from the Buyer on outstanding Payments.
  • Identify duplicate invoices and liaise with vendors for necessary corrections.
  • Daily cleanup of the AP inbox by moving processed emails to their respective folders.
  • Reconcile and ensure Linde's Invoices and Gas Spreadsheet are up to date.
  • Ensure Equipment invoices are updated on the Spreadsheet.
  • Maintaining relationships with new and existing vendors
  • Review of the Previous Month Open PO's for appropriate closing
  • Respond to payment updates from vendors.
  • Request W9's from vendors
  • Review and initiate payment for recurring charges
  • Review and Post HSA payments.
  • Respond and provide tax-exempt to necessary vendors
  • Review and initiate payment for recurring charges
  • Process journal entries as advised by the assistant controller
  • Provide Support to the team as necessary
  • Qualifications

  • Bachelor's degree in accounting, finance, or related field preferred
  • 2+ years of relevant experience in A / P
  • Strong knowledge of accounting principles and procedures
  • Proficiency in Microsoft Office and accounting software
  • Excellent communication and interpersonal skills
  • Ability to manage multiple tasks and deadlines
  • Strong attention to detail and organizational skills
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    Payable • York, PA, United States

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