Clinical Scheduling Coordinator

About Atria

Atria is a membership-based preventive health care practice delivering cutting-edge primary and specialty care from the comfort of your home, at our practices in Palm Beach and New York, or wherever you are in the world.

We bring together a multidisciplinary team of renowned, in-house physicians to provide proactive, preventive, and precision-based care for Atria members and their families. We aim to optimize the lifespan and healthspan of all our members through meticulous screening and tailored interventions to prevent, reverse, or manage all major chronic diseases.

Each member’s care is led by a dedicated Chief Medical Officer who collaborates on your behalf with specialists in cardiology, neurology, pediatrics, gynecology, endocrinology, performance and movement, and more. Our exceptional clinicians also work closely with the 60+ members of the Atria Academy of Science & Medicine, top experts in their respective fields who are available for rapid consults, support, and referrals.

The Clinical Scheduling Coordinator is responsible for delivering an exceptional, seamless experience for all Atria Members through optimized clinical scheduling. This role manages the complex, real-time coordination of advanced diagnostic and clinical appointments to ensure efficient workflows, optimal resource utilization, and timely communication between clinical and administrative teams. Acting as the central liaison for all scheduling logistics, this position directly contributes to Atria’s high standards of member care and satisfaction.

About The Role

Real-Time Scheduling Coordination & Clinical Communication

• Diagnostic Scheduling Oversight : Coordinate and manage scheduling templates and blocks for all laboratory procedures and imaging exams, ensuring timely appointments across all radiology modalities and alignment with staffing levels
• Workflow Monitoring : Proactively monitor daily real-time schedules for all modalities, maintaining consistent communication with clinical teams to anticipate and resolve scheduling issues
• Add-On Exam Coordination : Review and approve daily add-on exams, integrating them into existing schedules with minimal disruption
• Clinical Information Relay : Facilitate accurate communication of clinical details—such as indications, history, and pathology workups—from Care Coordinators / Pods to Radiologic Technologists to support appropriate exam protocoling
• Real-Time Appointment Management : Collaborate in real time with Charge RNs, Technologists, and clinical leaders to manage schedule adjustments, minimize delays, and maintain on-time appointments

Standby Work Queue Management & Process Systematization

Interdisciplinary Liaison & Service Excellence

Requirements

Benefits

At Atria, we are proud to offer every member of the Atria team :