Academic Affairs Coordinator

Academic Affairs Coordinator

The Academic Affairs Coordinator supports the operations of the Academic Affairs division, with responsibilities spanning registrar functions, academic administration, and institutional effectiveness. This role assists with registrar services, student and faculty support, and data and document management. The Coordinator contributes to the efficient flow of information across academic departments and supports the documentation required for student records, institutional accreditation, assessment, and regulatory compliance.

Key Responsibilities

Provide administrative and operational support to the Academic Affairs team and Registrar's Office.

Enter, update, and maintain accurate student data in the student information system (SIS).

Assist with course registration, schedule changes, course withdrawals, and other student record processes.

Serve as a point of contact for students, faculty, and advisors regarding academic policies, registration deadlines, and procedures.

Implement Academic Affairs communications, including student-, faculty-, and advisor-facing updates, website information, and repositories.

Maintain office templates, forms, checklists, and standard operating procedures (SOPs).

Assist with academic term readiness, orientation support, and coordination of academic events or meetings.

Support documentation and recordkeeping related to assessment activities, accreditation, and regulatory reporting.

Compile and organize academic and institutional data to assist with internal and external reporting needs.

Contribute to process improvement initiatives and leverage AI tools to enhance office efficiency.

Collaborate with colleagues across university departments to ensure coordinated academic operations.

Handle special projects and assignments as designated by the Director of Academic Affairs / Registrar.

Support the mission and educational philosophy of UATX through a commitment to excellence, integrity, and innovation.

Other duties as assigned

Qualifications : Education and Experience

Bachelor's degree required. One to three years of professional experience in higher education administration or a related academic or operational role preferred. Experience with student information systems (SIS) and learning management systems (LMS); Populi experience preferred.

Qualifications : Knowledge, Skills, and Abilities

Strong alignment with UATX's mission, values, and liberal education philosophy, including grounding in the Western intellectual tradition.

Excellent writing, communication, and interpersonal skills with a professional and service-oriented approach.

Strong organizational skills and attention to detail.

Ability to manage multiple projects and deadlines in a dynamic environment.

Proficiency with data systems, spreadsheets, and productivity software; comfort with AI tools and digital platforms to improve workflows and outcomes.

Familiarity with FERPA, academic policy, and institutional compliance standards.

Interest in accreditation processes and assessment documentation.

Demonstrated builder mindset : proactive, adaptable, and committed to continuous improvement.

This position is office-based with extensive computer and system usage. Occasional evening or weekend hours may be required during academic term transitions, registration periods, or special events.

The University of Austin (UATX) is committed to building a university dedicated to the pursuit of truth, the cultivation of character, and the restoration of genuine liberal education. We seek team members who share our vision of intellectual rigor, open inquiry, and civic courage, and who thrive in a culture that values excellence, creativity, and institutional entrepreneurship.