Assistant Director, Facilities

Description

Bring your leadership and problem-solving skills to WCTC as our next Assistant Director of Facilities! In this role, you will plan, coordinate, and manage the operations and maintenance of all College facilities, leased properties of WCTC and the WCTC Foundation. You will provide supervision for clerical staff, facility workers, custodial / utility / grounds teams, and the mailroom, while overseeing contracted service providers. From handling customer concerns and staffing needs to ensuring smooth day-to-day operations, you will play a key role in creating a safe and welcoming campus environment. If you thrive in a fast-paced setting, enjoy leading teams, and are motivated by making a visible impact every day - this opportunity is for you.

Characteristic Duties and Responsibilities (include, but not limited to)

ESSENTIAL DUTIES AND RESPONSIBILITIES

This position description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of the job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated on this description.

• Ensure that maintenance and operations functions are performed in a timely, proactive, cost-effective manner while achieving Facilities Services quality and customer service targets, and supervise daily operations, facilities, cleaning, and landscaping maintenance activities to ensure smooth operations and to resolve problems.
• Lead the maintenance process by identification of maintenance needs with a strong customer service orientation and participate in the development and implementation of new maintenance and operations processes, tools and technology to meet Facilities Services objectives.
• Troubleshoot emergency situations, including boiler and electrical outages, snow removal, and other problems that may occur, and monitor, test and coordinate repair of Life Safety systems including fire, tornado and security alarm systems to ensure safety and security of the college.
• Supervise and develop staff to include hiring, training, assigning work, identifying skills gaps, ensuring the availability of appropriate training, providing coaching and guidance, conducting or overseeing the annual performance appraisal process, addressing performance issues, and recommending personnel actions in accordance with college policies, procedures, and contractual agreements.
• Prepare and control budgets for supplies, contracted maintenance services, grounds maintenance, and other accounts as required, and plan coordinate, and supervise capital projects for the renewal or improvement of facility systems including electrical, HVAC and other utility systems.
• Prepare bid specifications for service contracts including waste removal, recycling, snow removal, cleaning, building repairs, landscaping, and other maintenance services. Coordinate, schedule, supervise and evaluate contractor services.
• Develop, operate and maintain the computerized preventive maintenance system, energy management system, security system, key program, keyless access system, camera system and other computerized maintenance programs.
• Develop and ensure the regular tracking of appropriate performance measurements to support continuous improvement in operations and maintenance.
• Participate in and contribute to assignments and special projects of a similar nature and level. Maintain current professional and technical knowledge in the field through professional education and activities.
• Support the planning and coordination of short-and long-term construction and remodeling projects under the guidance of senior leadership. Assist in tracking project budgets, monitoring expenditures, and ensuring activities align with applicable Wisconsin State Statutes and institutional policies.
• Contribute to the strategic planning process for facilities operations, with emphasis on forecasting long-term equipment needs and planning for major capital projects such as roofs, concrete, and other building systems.

Minimum Qualifications

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES :

EDUCATIONAL AND EXPERIENCE REQUIREMENTS :

Supplemental Information

The Assistant Director of Facility supports the Facilities department and is available to start on / or before November 16, 2025.

Salary Salary will be determined based on relevant experience, and review of internal equity.Application Materials All candidates (both internal and external) must attach a current resume and cover letter to their online job application. Letters of recommendations are welcome, but not required.

Hours

Work hours may fall between 6 : 00 a.m. and 5 : 00 p.m. Core schedule is 7 : 00 a.m. – 3 : 30 p.m., with occasional flexibility required outside of those hours.Interviews

Selected candidates will be invited interview. Interview dates are to be determined.

WCTC offers a wide range of outstanding benefits. Benefits include, but not limited to :

Competitive compensation

Comprehensive Benefits Package including health, dental, vision, life, long-term disability, supplemental life, flex spending accounts, and much more

Generous time off and holiday schedule

Eligibility in the Wisconsin Retirement System (ETF)

Opportunities for professional growth and development (including tuition reimbursement, tuition waiver)

Well-being activities to support personal and professional well-being

Collaborative and supportive team environment

Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available.