Office Coordinator

Office Coordinator - CIRU CAPU - DCFS - Chicago - Secretary Title : Office Coordinator Agency : Department of Children and Family Services Closing Date / Time : 11 / 03 / 2025 Salary : $4128-$5450 monthly. Anticipated starting salary $4128 mo. Job Type : Salaried County : Cook Number of Vacancies : 1 Plan / BU : RC014 This position is a union position; therefore, provisions of the relevant collective bargaining agreement / labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Agency Statement Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Essential Functions The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Secretary. Under direction, this position will perform technical, administrative secretarial, and office support functions to the Administrator. This position will conduct special projects and studies, and provide general office support for staff. Serves as Secretary. Prepares and keyboards a variety of confidential correspondence to agency staff, clients, professionals, and community agencies outside of the Department for purposes of information and clarification of DCFS rules and procedures. Schedules appointments for administrative staff with supervisory staff. Completes youth shelter population report on a daily basis, forwarding to managers, administrative staff, executive staff, and other appropriate staff. Arranges and submits business itineraries. Receives, sorts, and reads incoming mail for the Administrator, making notations if needed. Distributes denials and subpoenas to appropriate staff. Performs timekeeping functions as directed. Prepares personnel transaction forms for Staff. Orders supplies and maintains inventory. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to two years of secretarial / business college, or completion of high school and two years of related office experience, or two years of independent business experience. Requires the ability to keyboard accurately at 30 wpm. Preferred Qualifications 2 years of experience in an office setting applying knowledge of office practices, procedures, and programs 2 years of experience in an office setting applying knowledge of composition, grammar, spelling, and punctuation 2 years of experience in an office setting applying working knowledge of the logic of computer programs 2 years of experience in an office setting applying the ability to operate commonly used manual and automated office equipment and performing routine maintenance Conditions of Employment 1. Requires the ability to pass a background check The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. OFFICE COORDINATOR Work Hours : Mon-Fri, 8 : 30am-5pm. Work Location : 1911 S Indiana Ave, Chicago, Illinois, 60616 Supervisor : Vacant Req # : 50764 Pin # : 181655 PUC : 90693171 Agency Contact : [email removed] Job Family : Office & Administrative Support; Social Services This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the "Apply" button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources : State employees : Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees : on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website. The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses : [email removed] [email removed] Employment Type : Full Time