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Sample Coordinator

Sample Coordinator

Russell TobinColumbus, OH, US
1 day ago
Job type
  • Full-time
Job description

Job Description

Sample Room Coordinator (Studio Sample Management)

Location : Onsite in Columbus, OH

Contract : 4-month W2 contract with potential for extension based on performance

Pay Range : $25–$32 / hour

About the Role

Russell Tobin is supporting a leading retail client in their search for a Sample Room Coordinator (Studio Sample Management Analyst) . In this role, you’ll be responsible for organizing and managing production samples, ecommerce photography needs, and supporting comp product / prop management within a fast-paced studio environment. This position is highly operational, requiring exceptional organization, adaptability, and collaboration across creative and marketing teams.

Key Responsibilities

  • Oversee day-to-day sample management processes, including receiving, checking in, and organizing final production samples.
  • Maintain a complete and accurate Sample Library, including tracking, securing missing items, and managing sample lifecycles in compliance with company policies.
  • Pull, organize, and prepare product samples and comps for photography needs.
  • Track and update timelines, queues, and reporting for sample deliveries and photo shoots.
  • Support comp product and prop management processes, including shipment preparation, prop organization, and maintaining prop library inventory.
  • Collaborate with internal partners in Creative Services, Marketing Operations, and external vendors to ensure deadlines and production needs are met.
  • Process purchase orders, invoices, and expense records tied to comp product production.
  • Support an operational initiative to outsource product photography by ensuring samples are properly tracked, shipped, and recorded.

Qualifications

  • 1–3 years of experience in a fast-paced corporate environment (sample or studio management experience strongly preferred).
  • Strong organizational and time management skills, with the ability to juggle multiple deadlines.
  • Excellent communication skills—verbal and written—with a collaborative, team-oriented mindset.
  • High attention to detail and ability to work calmly under pressure.
  • Comfortable adapting quickly to shifting priorities in a deadline-driven environment.
  • Experience supporting photo shoots or studio operations is a plus.
  • Bachelor’s degree in Marketing, Communications, or related field preferred.

    • What Stands Out

  • Self-starter with a proactive, can-do attitude.
  • Highly organized and detail-oriented.
  • Comfortable rolling up your sleeves and tackling hands-on operational tasks.
  • Agile mindset with flexibility to adapt to evolving business needs.

    • Additional Details

  • This is not a creative role —it is an operational support position critical to enabling creative teams.
  • Typical day-to-day includes sample check-ins / check-outs, organizing the sample library, boxing / shipping items to external vendors, and updating tracking systems.
  • Strong potential for contract extension or conversion to full-time based on performance and business needs.

    • Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

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    Sample Coordinator • Columbus, OH, US