Part Time Administrative Assistant / AP Clerk

Alliance Golf is looking for a part time Administrative assistant for 24 hours a week, 3 days a week based at Tunxis country Club in Farmington CT.

Set office days are Monday and Wednesdays from 9 : 00 AM - 5 : 00 PM with the 3rd day being flexible on either Tuesday, Thursday or Friday for the candidate.

Pay rate $28.00-$32.00 an hour

Requirements

Our administrative assistant and AP (Accounts Payable) clerk role is a hybrid position combining general office support with specific financial duties, such as processing invoices . This combined role requires strong organizational skills for both administrative tasks like reception and scheduling, and accounting skills for accounts payable functions, including data entry, reconciliation, and maintaining confidentiality. It is a highly organized, detail-oriented position crucial for smooth office operations and accurate financial record-keeping.

Administrative Assistant duties :

• Managing mail and correspondence
• Scheduling meetings and managing conference room
• Ordering office supplies and maintaining inventory
• Preparing and filing documents
• Accounts Payable (AP) Clerk duties
• Other duties as assigned by the executive team
• Processing vendor invoices for payment
• Reconciling accounts and analyzing financial discrepancies
• Communicating with vendors to resolve billing issues
• Ensuring compliance with company policies for asset month ends and audits
• Maintaining confidentiality of financial information
• Using software like Microsoft Excel to manage financial data

Key skills and qualifications

Salary Description

$28-32 an hour