Events Manager

Job Description

Job Description

Description :

The Events Manager will be responsible for planning, coordinating, and executing a variety of events, including conferences, webinars, and trade shows. This role requires a creative, detail-oriented individual with excellent project management skills and the ability to thrive in a deadline-oriented environment. This position sits within the Communications and Marketing Department and report to the President.

Events Manager Responsibilities

• Hosting of our events (two currently, but could expand) to include coordination of event space, speaker outreach, attendee logistics, messaging, coordinating w / our design team and marketing, and obtaining sponsors for events
• Organizing the teams and presence BAO has at other conferences, whether we are attendees, speakers, and / or marketing (e.g., setup and staff booth or table at the event)
• Cross-functional collaboration with BAO teams to ensure all are aware of upcoming events deadlines for abstract submission, sign-up notices, etc.
• Tasking staff to assist running BAO events, curating details for non-BAO events, ensuring travel guidelines for event attendance are followed, and coordinating with the finance team for expense reimbursements.
• Managing budgets and coordinating with the President for annual conference details.
• Plan and execute a wide range of events, from initial concept through to completion, ensuring all aspects are delivered on time and within budget.
• Develop and manage event timelines, budgets, and logistics.
• Collaborate with internal teams, including marketing, sales, and technical staff, to align event objectives with company goals.
• Negotiate contracts and manage relationships with vendors, venues, and suppliers.
• Coordinate all event logistics, including registration, transportation, accommodations, catering, audiovisual requirements, and on-site management.
• Coordinate with the Communications Manager in the creation of event materials, such as invitations, programs, signage, and promotional items.
• Coordinate with Designer and Communications Manaqer to maintain two websites related to the BAO-hosted events, including updating event registration, prospectuses, etc.
• Analyze event performance and prepare post-event reports, providing insights and recommendations for future events.
• Maintain up-to-date knowledge of industry trends and best practices.

Requirements :