Executive Assistant

Executive Assistant

Location(s) : Toledo, OH, US, 43659-0001 Granville, OH, US, 43023-1200

Function : Administrative

Audience : Experienced Professional

Work Arrangement : Hybrid

Requisition ID : 67015

Executive Assistant to the President & Management Team

Position Summary

We are seeking a highly organized, proactive, and trustworthy Executive Assistant to provide comprehensive administrative support to the President and the Management Team of the Glass Reinforcements business. This role requires exceptional communication skills, attention to detail, and the ability to maintain the integrity of confidential and highly sensitive data. The ideal candidate will be a reliable and resourceful partner who ensures smooth day-to-day operations and contributes to the overall efficiency of the Management Team.

Key Responsibilities

• President & Management Team Support :
• Manage calendars, schedule meetings, and coordinate travel arrangements for the President and Management Team.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Serve as a liaison between the President / Management Team, internal teams, and external stakeholders.
• Provide basic technical assistance, including support with devices, meeting platforms, and presentation tools, to ensure seamless execution of meetings and daily operations.
• Meeting & Event Coordination :
• Organize and support regular Management Team meetings, including agenda preparation, logistics, and minutes.
• Coordinate the planning and execution of important events, including large internal team meetings, customer-facing meetings, and leadership offsites.
• Project & Office Management :
• Track and follow up on action items and deliverables from executive meetings.
• Support special projects and strategic initiatives as directed by the President and / or Management Team.
• Maintain office systems and procedures to ensure efficiency and compliance.
• Communication & Relationship Management :
• Screen and prioritize incoming communications and requests.
• Build strong relationships across departments to facilitate collaboration and information flow.

Qualifications