Talent.com
Project Accountant/Dispatch
Project Accountant/DispatchWhite's Site Development • Orlando, Florida, United States
Project Accountant / Dispatch

Project Accountant / Dispatch

White's Site Development • Orlando, Florida, United States
30+ days ago
Job type
  • Full-time
Job description

Accounts Receivable

  • Prepares, posts, and submits all customer invoices on a weekly and sometimes daily basis
  • Prepares AIA pay applications, as necessary.
  • Follows up on outstanding invoices including collection calls.
  • Prints and sends out monthly statements to customers.
  • Prepares Notice to Owners.
  • Inputting intercompany billing in QuickBooks
  • Work with Project Managers in a variety of disciplines
  • Meeting multiple critical deadlines on a monthly basis
  • Processing and Tracking Change Orders, NTO's, Subcontractor AIA Billings, Subcontractor Invoices, and Lien Waivers.
  • Processing and Tracking of Certificate of Insurance (COI)’s.
  • Review subcontracts, purchase orders, Owner and Subcontractor change orders to ensure accurate posting.
  • Ensure that the subcontractors, suppliers, and vendors account balances in Foundation are always correct and reconciled.
  • Act as liaison between Subcontractors and Project Team, responding to Subcontractor accounting inquiries and diffusing any issues with assistance of the Project Manager.
  • Prepare Accounts Receivable invoices for approval by Project Managers.
  • Responsible for reviewing monthly Project draw applications to Owners / Lenders in AIA format.
  • Responsible for accurate and on-time payment of Subcontractors, suppliers and vendors invoices as well as timely receipt Owner funding.
  • Preparation and presentation of detailed monthly financial reports in collaboration with Project Team.
  • Assist the Project Manager with financial closeout.
  • Maintain neat and organized subcontractor, supplier, and vendor files.
  • Maintain all truck tickets and input data into software for invoicing.
  • Notarize Documents.

Dispatcher

  • Responsible for the coordination, scheduling, dispatching, and planning of company trucks.
  • Act as the main point of contact for all driver facing communication via phone, and E-mail.
  • Develop a strong relationship with assigned drivers and customers.
  • Offer exceptional support to drivers to ensure that their professional needs are being met.
  • Coordinate and manage the most efficient loads to remain cost-effective as a company.
  • Determine the best delivery methods and negotiate rates directly with vendors and customers and get the necessary documents and permits.

    • Minimum Requirements :

  • Excellent written and verbal communication skills, communicating effectively with other employees, subcontractors, and clients.
  • Experience with project-based accounting for the Construction Industry.
  • Ability to work independently and prioritize a variety of tasks, working under tight deadlines.
  • Strong organizational skills, Attention to Detail.
  • Critical thinking and problem-solving skills.
  • Proficiency in basic accounting principles.
  • Highly proficient in Microsoft Excel, Word, and Outlook.
  • Knowledge of standard practices of AIA documents and lien releases.
  • Experience working with Buildertrend and QuickBooks Software is a plus.
  • Notary or willing to get.

    • About White's Site Development, Inc : https : / / www.whitessite.com /

    Create a job alert for this search

    Project • Orlando, Florida, United States