Administrative Assistant

As a senior-level assistant to the Special Assistant and Advisor for the Speaker the Administrative Assistant will support critical administrative operations for the Office of the Speaker. This role will be responsible for assisting with scheduling logistics research data management and a variety of other duties as assigned. This role will also be heavily involved in organizing events and activities on behalf of the Office of the Speaker. This individual is expected to assist in executing the day-to-day operations of the Springfield Leadership Office.

Essential Functions :

• Provide administrative secretarial support to the Special Assistant and Advisor;
• Maintain and manage the Special Assistant and Advisors schedule;
• Manage a regular list of meeting requests for the Special Assistant and Advisor to be reviewed and approved by the Chief of Staff;
• Prepare travel documents and manage reimbursements;
• Prepare briefings for meetings and events as requested;
• Serve as the main point of contact for the Special Assistant and Advisor;
• Filter all messages / meeting requests to Special Assistant and Advisor;
• Handle confidential information;
• Receive screen and route correspondence and telephone calls for the Special Assistant and Advisor;
• Professionally greeting constituents and visitors;
• Assist in managing and planning events;
• Manage and regularly maintain large spreadsheets with highly detailed information;
• Produce comprehensive data reports as requested;
• Stay up-to-date and collect information on agency and department programs;
• Develop and maintain Google Forms as requested including the committee substitute letter request form.
• Compile and accurately summarize many reports into one report;
• Participate in continuous professional development;
• Other duties as assigned.

Required Qualifications :

Compensation and Benefits :

Work Environment :

Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time. This description reflects managements assignment of essential functions it does not proscribe or restrict the tasks that may be assigned. This job description is subject to change at any time.

The Office of the Speaker of the Illinois House of Representatives is an equal opportunity employer and prohibits discrimination based on race color religion gender age military discharge national origin ancestry ethnicity disability sexual orientation marital status pregnancy or any other characteristic protected by federal or state laws.

Required Experience :

Junior IC

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Employment Type : Full-Time

Experience : years

Vacancy : 1