Payroll Clerk II

Full-Time and Permanent; 7.5 Hours / Day; 252 Days / Year; 12 Months / Year; Grade II

General Responsibilities

This is clerical work at the experienced payroll level. This position is responsible for processing payroll information; producing and distributing all payroll disbursements in an accurate and timely manner. The work involves planning, organizing, and processing bi-weekly payrolls, making appropriate calculations pertinent to the payroll process, processing checks for distribution, and communicating with school personnel. Employees in this position usually proceed without specific instructions and complete tasks and routines for their assigned block of schools independently, with new or unusual matters being referred to the Lead Payroll Clerk or Supervisor.

Education and Experience

Graduation from an accredited high school or GED and at least two (2) years of related experience to include clerical experience utilizing computer keyboard and terminals, payroll processing and procedures, and use of the calculator, or any equivalent combination of education and experience that would provide the above noted knowledge, skill, and ability.

Essential Job Functions

• Plans, organizes and processes payroll data for the bi-weekly payroll for over 1,000 employees; verifies and enters submitted payroll data, including leave information, financial management information system (FMIS) codes, social security numbers, and proper spelling of names; checks payroll run for accuracy and makes corrections or adjustments as necessary; prepares and processes payroll checks for employees who were inadvertently omitted in the regular runs.
• Computes days and calculates salary for new employees not yet on the computerized system; computes monies owed by an employee from exceeding sick leave allotments; and computes salaries for certain hourly workers; calculates and enters manual adjustments because of personnel action changes.
• Monitors and verifies payroll data on the computerized file; reviews personnel action requests (PAR's) to verify proper adjustments to status and pay; reviews data entered on the supplemental payroll for the Payroll Director.
• Responds to inquiries regarding payroll deductions, direct deposit, nonreceipt of check and other payroll-related questions; communicates with school personnel to resolve payroll discrepancies; processes all correspondence to legal offices in a timely and efficient manner.
• Performs a variety of payroll-related clerical, filing, and records modification tasks.

REQUIRED KNOWLEDGE, SKILL, AND ABILITY

PHYSICAL ATTRIBUTES

Long periods of sitting at a desk and looking at a terminal screen; lifting heavy ledgers.

HAZARDS

Work involves exposure to normal, everyday risks in an office environment. Hazards include problems arising from continuous keyboard usage and exposure to a computer terminal (CRT).

UNUSUAL DEMANDS

Work involves stressful situations, meeting constant deadlines and frequent interruptions. May involve hostile confrontations with employees because of inaccurate, lost or missing checks. Work requires a very high degree of accuracy.