Accounting Associate

Accounting Assistant

We are looking for a detail-oriented Accounting Assistant to join our team in Jupiter, Florida. This role involves overseeing various purchasing and administrative functions, ensuring efficiency and compliance within the department. The ideal candidate will have experience in procurement processes, software systems, and vendor coordination.

Responsibilities :

Manage and document service requests, ensuring accurate logging and tracking of work orders.

Generate reports detailing work order status, team productivity, and available hours for management review.

Administer and provide training for Lucity software, offering user support as needed.

Organize and oversee safety training programs, monitoring staff certifications and scheduling renewals.

Facilitate contract administration, including compliance checks, contractor inspections, and vendor communication.

Supervise departmental permitting activities, maintaining expertise in municipal permitting software.

Utilize Munis software to handle work orders and accounts payable efficiently.

Requirements :

Proven experience in purchasing functions, including processing purchase orders and managing procurement activities.

Familiarity with purchasing materials and working within a purchasing department.

Proficiency in software tools such as Lucity and Munis.

Strong organizational skills to manage multiple tasks and deadlines.

Ability to communicate effectively with vendors, contractors, and team members.

Knowledge of municipal permitting processes and related software.

Understanding of contract compliance and vendor relations.

Commitment to maintaining safety standards and tracking certifications.