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Office and Board Coordinator

Office and Board Coordinator

Challenge Unlimited Incalton, IL, US
30+ days ago
Job type
  • Part-time
  • Quick Apply
Job description

Who we are :

  • At Challenge Unlimited, our vision is to become a national leader in providing employment services to people with disabilities that empower them to reach their full potential.
  • We intentionally provide opportunities for individuals with disabilities which will assist them to live, work, and participate in the community.

Challenge Unlimited is driven by its core values :

  • community, helpfulness, abilities, leadership, learning, ethics, innovation, growth, and effective outcomes.
  • It is these values that have powered Challenge Unlimited to its success and has helped over 600 disabled individuals find meaningful work across all of our locations.
  • Position Summary :

  • We are currently hiring a  Office and Board Coordinator  at the our Alton Admin Office in Illinois .  Shift : Part-Time  Days : Monday-Friday  Hours : Day Hours that are flexible to the jobs demands  Salary : $22-$24 per hour  Typical Duties : The Office and Board Coordinator is responsible for supporting the CEO and ensuring the smooth operation of a non-profit office.
  • Light support for the Board of Directors through meeting coordination and communication.  Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements.
  • Prepare and edit correspondence, reports, and presentations on behalf of the CEO.
  • Track deadlines, follow-ups and key priorities to support the CEO's workflow.
  • Serve as a point of contact for internal and external stakeholders on behalf of the CEO.  Maintain office supplies and equipment; coordinate with vendors as needed.
  • Answer phones, manage incoming mail, and ensure a welcoming and organized office environment.
  • Support onboarding logistics for new staff, and assist with internal communications.
  • Assist with date entry, filing, and maintaining digital and physical records.  Schedule board and committee meetings; prepare and distribute agendas and materials.
  • Take and maintain accurate meeting minutes and records.
  • Coordinate logistics for board meetings including room setup, refreshments, and technology needs.
  • Serve as a liaison between board members and the CEO for scheduling and communication.  Minimum Qualifications :

  • Education : High School or GED education required.
  • Bachelors preferred  Experience :

  • 2+ years of administrative experience, preferably in a nonprofit or mission-driven organization.
  • Background Checks :

  • Must be able to pass State and Federal background checks.
  • Must pass Child Abuse and Neglect background checks.  Driving :

  • Must be at least 21 years or older.
  • Have a valid drivers license.
  • Be able to pass a driving background check.
  • Have personal vehicle to be used for local company travel with auto insurance.  Strong organizational and time management skills with attention to detail.
  • Excellent written and verbal communication skills.
  • Computer Skills :

  • Proficiency in Microsoft, Office (word, Excel, Outlook, PowerPoint) Cloud-based tools (good workspace, Zoom).
  • Be able to pass a Microsoft office skills assessment test Ability to handle confidential information with discretion Preferred Skills, but not required :

  • Familiarity with nonprofit governance and board meeting protocols, experience supporting senior leadership or C-level staff.
  • Comfort working independently and collaboratively in a small team environment.
  • Ability to navigate various software platforms.
  • Ability to read and summarize extensive documents and prepare briefs.  Benefits :

  • Holidays, and Sick days  EOE Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability or protected veteran status.
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    Office Coordinator • alton, IL, US

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