(Auraria) Assistant Director of Procurement Services

Assistant Director of Procurement Services

The Auraria Campus is seeking to fill the non-classified position of Assistant Director of Procurement Services. The Assistant Director of Procurement supports and oversees procurement operations across Auraria Higher Education Center (AHEC), Community College of Denver (CCD), and Metropolitan State University of Denver (MSU Denver), including contracting, purchasing, and construction-related procurements. This role supervises a team of procurement staff (3 FTEs and 1 part-time student), ensuring equitable workload distribution and compliance with institutional and state rules.

Under delegated authority, the Assistant Director serves as second-in-command, assuming the roles and responsibilities of the Director of Procurement Services in their absence. This role oversees procurement operations- including contracting and purchasing. Responsibilities include daily staff management, project assignment based on experience and workload, and balance procurement requests across the team. This position works with the Director of Procurement Services ensuring work is completed according to the distinct procurement and fiscal rules of each entity (AHEC, CCD (State), MSU Denver), and the Office of the State Architect (OSA), and State Buildings policies and procedures related to construction procurement.

Position leads strategic initiatives, and the development and refinement of procurement policies and procedures. It supports the creation of strategic purchasing plans, contract management training, and AHEC P-Card program to enhance procurement efficiency and compliance. Under the guidance of the Director of Procurement, the role educates stakeholders on the legal, regulatory, and academic concepts and theories relevant to developing, drafting, processing and managing procurement documents.

The position conducts procurements for goods and services, including construction, for AHEC, CCD, and MSU Denver by clarifying, simplifying and modernizing procurement; providing ongoing customer service, building confidence in the procurement process; ensuring fair and equitable treatment of all persons dealing with the procurement system; maximizing to the fullest extent the purchasing value of dollars; fosters effective broad based competition and safeguard the quality and integrity of the procurement system on a professional level consistent with the authority granted to this position.

Supervision of Procurement Staff (25%)

• Provide direct supervision and oversight of Procurement Services personnel, including three full-time staff and one part-time student employee. Holding signature authority is accountable for actions and decisions affecting pay, status, and tenure.
• Manage daily operations, ensuring staffing levels, workflows, deliverables and the quality and quantity of work meets standards and deadlines to align with department deadlines and goals and comply with the distinct procurement and fiscal rules for each entity (AHEC CCD (State), MSU Denver) and the Office of the State Architect (OSA), and State Buildings policies and procedures related to procurement.
• Establish work schedules, review and approve work, and leave / absences.
• Initiate recruitment efforts, collaborate with HR during the comparative analysis process, conduct interviews, and make recommendations for hire.
• Address performance issues, resolve conflicts / disputes, and collaborate with HR to initiate corrective action or disciplinary actions as needed.
• Identify and deliver / assign staff training and developmental opportunities.
• Provide on-going feedback and coaching, prepare performance plans, and complete evaluations.
• Oversee the P-Card Program to ensure compliance with all AHEC policies and procedures, audit requirements, training protocols, etc.

Procurement Activities / Vendor Selection & Solicitations / Purchase Orders & Contracts (30%)

Procurement Strategy and Initiatives (20%)

Leadership Support and Compliance Oversight (15%)

Other Duties as Assigned (10%)

Minimum Qualifications :

Preferred Qualifications :

Attributes and Abilities :