Administrative Assistant

About the Role

We're looking for a detail-oriented professional to support order management and project coordination activities for construction / architectural equipment projects. This role involves reviewing documentation, managing schedules, coordinating with internal teams, and ensuring projects move smoothly from order to shipment.

Key Responsibilities

• Review quotes, orders, surveys, and booking packages for accuracy and completeness.
• Coordinate project flow from prescreening to release, ensuring on-time shipment.
• Analyze architectural drawings, submittals, and documentation to prepare project data.
• Create and maintain production schedules based on customer requirements.
• Process release orders to suppliers and update job information in internal systems.
• Communicate with sales, project managers, manufacturing, and customers to resolve issues.
• Maintain job files, drawings distribution, and documentation accuracy.
• Respond to internal / external requests within defined service levels.

Qualifications