NURSING ADMINISTRATIVE ASSISTANT

Job Description

Job Description

ST. COLETTA OF GREATER WASHINGTON CLASS SPECIFICATION

NURSING ADMINISTRATIVE ASSISTANT

Definition

Under the direct supervision of the Lead Nurse, the incumbent performs a variety of clerical and administrative duties necessary to support the activities of the nursing office. Duties include, but are not limited to, answering and forwarding incoming calls as appropriate, responding to requests for information, maintaining and updating student and staff records, and ensuring the completion of necessary paperwork such as sign-in and sign-out procedures

This position is classified as non-exempt and, in accordance with the Federal regulations, is eligible for overtime pay for hours worked in excess of forty (40) hours per week. Note : Overtime must be pre-approved, and time off from work, either paid or unpaid, is not considered in determining hours worked in a week.

Other Performance Measures

Successful performance on the job requires following safety guidelines and policies to reduce accidents or injury to self or students, school dress standards, proper attendance and leave policies, and compliance with other policies set forth in the Employee Handbook. Creativity, initiative, and effective problem-solving are also important to the success of the incumbent.

Examples of Essential Functions

• Answer the telephone and route calls to recipients or take messages as appropriate
• Operate a variety of assignment-specific computer applications such as email, PowerPoint, etc.
• Helps students by responding to phone and email requests; obtaining needed services from nurses (responding to the location of the emergency / incident)
• Send and receive fax communication from providers and inform nurses that the paperwork has been received
• Update staff training spreadsheet as needed
• Prepare documents needed for training (sign-in sheets, quizzes, checklists)
• Submit work orders and IT requests
• Maintain student confidence and protect school operations by keeping information

confidential.

Required Qualifications :

Minimum Acceptable Education and Experience :

High school diploma or GED certificate; prior school site office experience is desirable.

Desired Educational / Professional Requirements or Experience

Either completing :

Hours of Work - 7 : 50 AM to 3 : 10 PM – Wednesday

7 : 50 AM to 4 : 00 PM – Monday, Tuesday, Thursday, Friday