Administrative Assistant (Part-Time Full-Time)

Summary :

A multidisciplined civil engineering firm specializing in land development is seeking a proactive, organized, and engaging Administrative Assistant to support their growing team. This is an excellent opportunity for someone re-entering the workforce or looking to advance their administrative career with long-term growth into technical writing, proposals, marketing, and company culture initiatives.

Schedule : Part-Time (Tue-Thu, 9 : 00 AM-3 : 00 PM) to start; with the goal of growing into a full-time role

Key Responsibilities

• Perform general office administrative duties while wearing multiple hats in a small office environment.
• Manage calendars, schedule meetings, and create polished meeting invitations using Microsoft Outlook.
• Answer phone calls and provide basic communication with clients and internal staff.
• Manage office supplies, filing systems, and maintain a master client list.
• Operate a large-format printer for report and plan printing.
• Draft, revise, and format letters, proposals, and engineering reports (content provided by engineers).
• Review documents, letters, and municipal correspondence for grammar, clarity, and presentation.
• Create templates and polished formats for recurring reports and submittals.
• Maintain records of company and employee licenses.
• Post weekly updates and announcements on LinkedIn and other social channels.
• Support marketing objectives and help strengthen the company"s online presence.
• Explore networking opportunities for the company.
• Organize employee social events and help cultivate a positive, energetic office culture.
• Contribute ideas to enhance branding, outreach, and employee engagement.

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Job Requirements

Qualifications :

Preferred Experience :