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Facilities Associate
Facilities AssociateWilliams Lea • Chicago, IL, US
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Facilities Associate

Facilities Associate

Williams Lea • Chicago, IL, US
30+ days ago
Job type
  • Full-time
Job description

Facilities And Office Services

Pay : $20.19 / hr

Shift for this role is 9 : 30am-6 : 30pm. Individual shift requirements will vary on client event schedule.

Job qualifications :

  • Minimum of 1 year of work experience in the area field of facilities and office services
  • High School diploma or GED required
  • Strong written and verbal skills
  • Proven customer service skillset
  • Experience with Microsoft Office (Word, PowerPoint and Excel), including Outlook email and calendar
  • Experience in navigating a high-profile, high-paced environment
  • Ability to problem solve, rationalize and mitigate / manage obstacles presented
  • Self-starter, task-oriented leader
  • Ability to work overtime as needed
  • Ability to handle sensitive and / or confidential information
  • Proven ability to multi-task, meet deadlines and complete projects in a timely manner
  • Good written and verbal communication skills, including professional telephone and email etiquette.
  • Attention to detail with good organizational skills.
  • Must be able to meet deadlines and complete all projects in a timely manner.
  • Ability to handle sensitive and / or confidential documents and information.
  • Able to make independent decisions that conform to business needs and policy.
  • Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level.
  • Must work well in a team environment.
  • Must be able to interact effectively with multi-functional and diverse backgrounds.
  • Ability to work in a fast-paced environment.
  • Must be self-motivated with positive can-do attitude.
  • Demonstrate initiative and proactive thinking
  • Ability to work well with others in a team atmosphere
  • Maintain a professional appearance and high level customer service mindset at all times
  • Ability to commit and adhere to all client values, principles and procedures

Job duties :

  • denotes an "essential function")
  • Perform regular inspections of the client space (doors, furniture and fixtures) and escalate to relevant vendors for resolution
  • Respond to employee facility related requests temperature, parking, etc.
  • Communicate with Account manager and client Facilities Manager
  • Be able to lift up to 50 lbs. on a regular basis.
  • Interact with clients in person, over the phone or electronically.
  • Adhere to Williams Lea policies in addition to client site policies.
  • Use equipment and supplies in a cost-efficient manner.
  • Coordinate with Building Management on any issues relating to janitorial services, security, parking, etc.
  • Support emergency evacuation plans / fire drills
  • Interact with vendors for vending machines, coffee service, Life Safety Equipment, day porter, and other facility related services
  • Daily Check-in with Hospitality team for assistance with event setup / breakdown
  • Assist Facilities Manager with minor moves, relocating internal employees to newly assigned workstations / offices
  • Creating nameplates for new hires and updating new nameplates for internal relocations.
  • Coordinate furniture orders / minor furniture changes
  • Assist Account Manager / Facilities Manager with overall maintenance of offices and ad hoc / special
  • Set tone for the environment by maintaining a positive personality, sense of urgency, independent thinking, self-starting and high-spirited "can-do" disposition
  • Daily Visitor Office checks for general appearance and supplies (Making visitor signs and placing in visitors offices)
  • Assistance with wrapping up personal items cleaning out workstations / offices for departing employees
  • Assistance with taking departing employees personal down to their car
  • Assistance wrapping up personal items and sending them UPS to their home
  • Setup Supply boxes for new hires
  • Provide court runs or hand-deliver documents / materials as needed
  • Working conditions :

  • Individual shift requirements will vary on client event schedule
  • Ability to work overtime as needed.
  • Work is performed in a professional work environment.
  • Business casual attire required.
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    Associate • Chicago, IL, US

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