Job Description
POSITION OVERVIEW
The Administrative and Operations Coordinator is a dynamic role that includes a variety of support functions in a small company setting. Responsibilities include comprehensive administrative support to the CEO, creative direction related to corporate marketing and event efforts for its investments, as well as corporate initiatives. The role also includes operations support for minor office management matters. If you’re a creative thinker, well organized and a strong communicator, we’d like to meet you. This position will office in our Dallas HQ location near SMU.
PRIMARY RESPONSIBILITIES
Administrative Support – Expected 1 / 3 of work week
- Assist CEO in executive administrative duties including managing calendar and work email.
- Coordination of internal / external meetings.
- Coordination and booking of travel.
- Organizing of transactional files and other important documents.
- Strategic other organizational initiatives.
Operations Support – Expected 1 / 3 of work week
Assistance in invoices and other payables, either project or corporate related.Assistance with certain accounting and payroll efforts.Coordinating office operations such as ordering supplies, paying rents, coordinating appointments, etc.Assemble print materials for clients and meetingsWilling to aid in any other office matters which may arise outside of your scope of responsibilities.Marketing – Expected 1 / 3 of work week
Assistance with marketing material related to Formation’s investments. Includes graphics and marketing material related to leasing brochures and other investment material.Assistance and coordination of events related to Formation’s periodic events with brokers, capital providers and consultants.Create and manage visual content for social media platforms - particularly LinkedIn - supporting the team’s efforts to build brand awareness, promote investments, and highlight team achievements.Qualifications
Prior administrative and marketing experience in commercial real estate settingStrong verbal and written communication abilities; practical interpersonal skillsProficient in Microsoft Office (Outlook, Teams, Excel, Word, etc.) including the ability to coordinate and schedule using Outlook and TeamsHighly organized and detail oriented with strong follow up skills and the ability to multitaskDesign and Marketing skills using Adobe Creative Cloud, specifically InDesign, Photoshop and IllustratorExperience writing and managing content for LinkedIn or other professional social media platformsDreamweaver and / or HTML experience is a plusHighly organized with a focus on customer service with a great attitude and strong work ethicOut of the box thinker that actively seeks out new solutions to design problemsContinuously drives for improvement and sustainable change, intellectually curious, flexible and adaptable, hungry to learnHas a structured approach to problem solving with a natural inclination for planning strategy and tacticsOutstanding project management skills with ability to multitask with great time management skillsExceptional written and verbal communication skills, including writing for digital and social audiencesAbility to work effectively in a fast-paced, deadline driven, team environment