Accounts Payable Supervisor

Description : OBJECTIVE

The Accounts Payable Supervisor is responsible for all tasks associated with managing the complete Purchasing / Disbursements Cycle. Responsibilities include the processing of vendor invoices, expense reports, managing the credit card, payment processing for multiple divisions, in addition to supervising the day-to-day operations of the Accounts Payable team. A critical responsibility is the ongoing communication with the Manager - Accounts Payable and Treasury (Manager) on the status of the tasks included in this job description as well as maintaining transparency for any other significant matters relating to the Purchasing / Disbursements Cycle.

ESSENTIAL FUNCTIONS AND DUTIES :

• Ultimately responsible for ensuring that all purchases / vendor invoices are valid and have been properly approved.
• Responsible for verifying the accuracy of all invoices prior to entry into the accounting system. All vendor invoices for all companies must be uploaded / entered to Great Plains (GP) in the most expedient manner.
• Responsible for the accuracy of the data entered in GP by the AP team to include : Invoice #, vendor name, invoice amount and GL codes.
• Responsible for ensuring that all vendor statements, inter-company AP / AR accounts, and the Corporate Credit Card Statements are reconciled monthly. Assist in the research to identify and correct discrepancies.
• Ensure that all vendor inquiries are addressed in a timely manner.
• Responsible for the management of the Corporate Credit Card, including the processing of the monthly statement and reconciliation to GP. This entails gathering the supporting documents and approvals, assigning the GL codes to all expenses, and uploading the current monthly activity to GP.
• Assist and oversee the processing of expense reports to ensure proper authorization has been obtained and the expense reports conform to the Corporate Expense Reimbursement Policy.
• Responsible for the ongoing review of all Accounts Payable processes to ensure that they are scalable with anticipated growth.
• Send weekly AP Aged Trial Balance to the Director of Global Accounting to assist in Cash Flow projections.
• Responsible for the maintenance and accuracy of Aged AP Trial Balance, as this is a critical report that is relied upon. Any aging invoices must be brought to the Manager’s attention and any disputed or unresolved amounts must be cleared up in a timely manner.
• Review weekly report of payments with the Manager to get approval of the payments to be made each week.
• Manage the new vendor set up process.
• Maintain organized files and documentation to support all AP entries and all payments in accordance with company policy and accepted accounting practices.
• Supervise the AP team to assist in the execution of these job responsibilities. It is imperative that the Manager have a full understanding of the status of each task assigned throughout the month.

MONTH-END CLOSING DUTIES :

OTHER DUTIES :

Requirements :

EDUCATION / EXPERIENCE / SKILLS REQUIRED :

ESSENTIAL PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

C-TPAT

Century is committed to the Customs Trade Partnership against Terrorism (C-TPAT) program. Century will take all the necessary steps to implement and enhance security throughout our global supply chain. All employees are required to immediately report any anomalies to the Century USA and Asia C-TPAT contacts.

The above is a description of the current essential functions and duties and responsibilities of your position. This document in no way states or implies that these are the only duties to be performed by the employee occupying this position. At the Company’s discretion, these essential functions, duties, and responsibilities may be modified in the future to meet the business needs of the Company.

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

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