Office Operations Assistant

Job Description

Job Description

Salary : $20-$25 / hr

Job Title : Office Operations Assistant

Location : Malvern, Ohio

Work Location : In person

Schedule : Monday Friday, 40 hours / week

Pay : $20 $25hr

Position Overview :

We are seeking a highly organized and self-motivated professional to support our oil & gas operations team with administrative, reporting, and data management tasks. This role will handle production data verification, invoice processing, cost tracking, and coordination between departments and external vendors. Must be comfortable managing a high workload with tight deadlines.

Key Responsibilities :

• Support daily operations and ensure accurate reporting to internal departments and external agencies
• QA / QC field reporting and verify accuracy of production data
• Prepare and maintain operational reports, including LOE and cost tracking
• Process vendor invoices and validate vendor information in the AP system
• Research vendor balances, respond to inquiries, and resolve billing issues
• Assist with special projects and provide backup support to other administrative team members
• Track personnel and visitors using Microsoft Outlook
• Coordinate with field teams to ensure timecards, invoices, and purchases are submitted and approved on time
• Maintain and manage databases related to production and pipeline data
• Work with accounting and contractors to address billing questions

Requirements :

Minimum 5 years of office administration experience

Working knowledge of accounting practices and vendor payment systems

Strong skills in Microsoft Excel, Word, and Outlook; Excel pivot tables required

Database experience required; knowledge of SQL, Pro Count, Spotfire, and GIS is a plus

High school diploma or GED required; college degree preferred

Oil & gas industry experience (2+ years preferred)

Strong math, organizational, and communication skills

Able to handle multiple tasks, meet deadlines, and work independently

Benefits :

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

License / Certification :

Driver's License (Required)

Ability to Commute :

Malvern, OH 44644 (Required)

Pioneer Production Services, Inc. provides equal opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type protected by federal, state or local laws.