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Leave of Absence Program Specialist
Leave of Absence Program SpecialistUMB Bank • Kansas City, Kansas, USA
Leave of Absence Program Specialist

Leave of Absence Program Specialist

UMB Bank • Kansas City, Kansas, USA
4 days ago
Job type
  • Full-time
Job description

UMBs Benefits team part of the Human Resources department manages the companys comprehensive employee benefits which are an important part of the total compensation package. This team is involved in ensuring competitive offerings and helping associates understand and utilize their benefits including :

  • Health insurance
  • Retirement benefits
  • Paid leave
  • Various other perks

The teams work aligns with UMBs commitment to attracting retaining and rewarding top talent by providing robust support for employees needs through these benefit programs.

As a Leave of Absence (LOA) Program Specialist you will administer LOA programs including FMLA and state-specific leave laws and ensure compliance across multiple jurisdictions and supports employees throughout the leave process. You will be responsible for all aspects of day-to-day LOA administration while ensuring compliance with all legal regulations best practices and company policies and procedures. You will also partner with employees managers and third-party vendors to deliver timely compassionate and proactive guidance that fosters well-being and a smooth transition during periods of leave and return to work. This is a subset of the overall responsibilities which will include multiple initiatives as assigned by Human Resources leadership.

This role is hybrid (Mon through Thu on-site / Fri remote) in our Kansas City downtown location.

How youll spend your time :

  • Administer and track employee leaves of absence including intermittent continuous and reduced schedule leaves as well as ADA and accommodations from employees initial notice to the employees return to work.
  • Serve as the primary point of contact throughout the leave lifecycle for human resources employees and managers regarding leave eligibility documentation and return-to-work procedures as well as collaborate with managers to develop modified work schedules or accommodations during intermittent leave periods.
  • Coordinate with third-party administrators to ensure timely and accurate processing of leave claims.
  • Maintain accurate records of leave status documentation and return-to-work dates in HRIS and vendor systems as well as coordinating the use of paid leave with employee and manager.
  • Ensure policy compliance with FMLA ADA and other federal / state leave programs and stays current on state and federal leave of absence laws and regulations.
  • Collaborate with HR Payroll and Legal teams to ensure proper pay benefits continuation and job protection during leave periods.
  • Identify and implement process improvements to help optimize workflow and improve customer experience.
  • Educate employees and managers on leave policies and procedures including documentation requirements and timelines.
  • Support audits reporting and policy updates related to leave programs.
  • Stays current on state and federal leave of absence laws and regulations.
  • Ensures contact is made with employees on leave to monitor progress and return to work date.
  • Works with managers and human resources personnel to monitor leaves and provide regular status reports.
  • Provides support with ADA interactive process and assists with responses to accommodation requests
  • Coordinates use of lactation space for returning mothers.
  • Develops and implements leave administration best practices.
  • Were excited to talk with you if :

  • You have at least 5 years of experience in HR with at least 2 years in leave administration.
  • You have strong presentation and writing skills with ability to explain complex leave policies and understand how to adjust communications to the audience.
  • You have experience with Workday or other HRIS platforms and Microsoft Office Suite (Excel Word Outlook).
  • You have strong interpersonal and communication skills with the ability to handle sensitive and confidential matters with professionalism and tact.
  • You demonstrated the ability to make sound decisions independently using good judgment and critical thinking in ambiguous situations.
  • You have excellent organizational skills and attention to detail with the ability to manage multiple cases and deadlines simultaneously.
  • You can explain complex and sensitive information (like FMLA rights or accommodation decisions) clearly and compassionately to employees and managers.
  • Bonus Points If :

  • You have multi-state experience.
  • Applicants must have legal authority to work in the United States. Work Visa sponsorship is not available for this position.

    Compensation Range :

    $51480.00 - $99330.00

    The posted compensation range on this listing represents UMBs standard for this role but the actual compensation may vary by geographic location experience level and other job-related addition this range does not encompass the full earning potential for this role. Please see the description of benefits included with this job posting for additional information

    UMB offers competitive and varied benefits to eligible associates such as Paid Time Off; a 401(k) matching program; annual incentive pay; paid holidays; a comprehensive company sponsored benefit plan including medical dental vision and other insurance coverage; health savings flexible spending and dependent care accounts; adoption assistance; an employee assistance program; fitness reimbursement; tuition reimbursement; an associate wellbeing program; an associate emergency fund; and various associate banking benefits. Benefit offerings and eligibility requirements vary.

    Are you ready to be part of something more

    Youre more than a means to an enda way to help us meet the bottom line. UMB isnt comprised of workers but of people who care about their work one another and their community. Expect more than the status quo. At UMB you can expect more heart. Youll be valued for exactly who you are and encouraged to support causes you care about. Expect more trust. We want you to do the right thing no matter what. And expect more opportunities. UMBers are known for having multiple careers here and having their voices heard.

    UMB and its affiliates are committed to inclusion and diversity and provide employment opportunities to all employees and applicants for employment without regard to race color religion sex (including gender pregnancy sexual orientation and gender identity) national origin age disability military service veteran status genetic information or any other status protected by applicable federal state or local law. If you need accommodation for any part of the employment process because of a disability please send an e-mail to to let us know the nature of your request.

    If you are a California resident please visit our Privacy Notice for California Job Candidates to understand how we collect and use your personal information when you apply for employment with UMB.

    Required Experience :

    IC

    Key Skills

    Project Management Methodology,Project / Program Management,Program Management,Management Experience,Microsoft Powerpoint,Project Management,Microsoft Project,Budgeting,DoD Experience,Leadership Experience,Supervising Experience,Contracts

    Employment Type : Full-Time

    Experience : years

    Vacancy : 1

    Monthly Salary Salary : 51480 - 99330

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    Leave Of Absence Specialist • Kansas City, Kansas, USA

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