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Operations Assistant
Operations AssistantSouthern Home Services • Maitland, FL, US
Operations Assistant

Operations Assistant

Southern Home Services • Maitland, FL, US
1 day ago
Job type
  • Full-time
Job description

Job Description

Job Description

Description :

Southern Home Services is a residential HVAC, Plumbing and Electrical company that acquires, owns, and operates businesses around the United States. We are seeking business leaders to join our growing team and become an integral part of our company's future.

Are you ready to be Part of Something BIGGER!

Southern Home Services is looking for a dynamic Operations Assistant to join a thriving business that believes in work life balance and cares about YOU!

The Operations Assistant at Southern Home Services plays a critical role in supporting the company’s operations by overseeing business and contractor licensing, fleet administration, and compliance. This individual will be responsible for the end-to-end administration and compliance of local and state business and contractor licenses across HVAC, plumbing, and electrical trades. Additionally, the position will handle fleet management, ensuring that all company vehicles are properly registered, assigned to branches, and equipped with the necessary GPS or drive camera systems. This role requires exceptional attention to detail, task management skills, and effective communication capabilities.

Key Responsibilities : Business License Administration

  • Ensure timely renewal and compliance with all state and local business licenses.
  • Maintain and update accurate records of all business licenses, renewal dates, and compliance documents.
  • Coordinate with local and state regulatory agencies as needed to meet licensing requirements and address any issues.

Contractor License Administration

  • Manage and maintain all contractor licenses for HVAC, plumbing, and electrical trades to ensure compliance with state and local requirements.
  • Track renewal deadlines, ensure prompt renewals, and maintain organized records of all contractor licenses.
  • Serve as the point of contact with regulatory agencies regarding contractor licensing requirements and changes.

    • Fleet Administration

  • Oversee the registration, assignment, and tracking of all fleet vehicles.
  • Ensure each vehicle is equipped with drive camera or GPS tracking systems and that the equipment is functioning properly.
  • Maintain an accurate and up-to-date fleet inventory, including tracking location assignments and system installations.

    • Task Management

  • Organize, prioritize, and manage assigned tasks to ensure smooth and timely execution.
  • Proactively identify potential issues related to compliance and fleet management and coordinate solutions with relevant stakeholders.

    • Documentation and Communication

  • Create and maintain detailed reports related to licensing and fleet management.
  • Communicate effectively with internal teams, branch managers, and external agencies, providing updates and documentation as needed.

    • Qualifications and Competencies :

  • Education : High School Diploma required
  • Experience : At least 2 years in an administrative, operations, or compliance role, preferably within the trades or services industry.
  • Skills :

    • o Highly detail-oriented with strong organizational skills.o Proficient in task prioritization.o Strong oral and written communication skills.o Skilled in Microsoft Office Suite, including Word, Excel, and Outlook.

  • Attributes :

    • o Self-motivated, able to work independently and as part of a team.o Strong analytical and problem-solving abilities.o Demonstrated ability to handle confidential information with discretion.

    Working Conditions :

  • Office or home-based with occasional travel to branches as needed for fleet and compliance coordination.

    • Southern Home Services is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. The policy applies to all employment practices within our organization.

    Requirements :

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    Operation Assistant • Maitland, FL, US