IT Services Procurement Mgr - 90344132 - Philadelphia

IT Services Procurement Manager - Philadelphia

This individual-contributor position requires SME-level technical knowledge in end-to-end strategic sourcing concepts and activities including conducting spend analytics, market analysis, demand analysis, RFx, contract negotiation and implementation, and ongoing strategic supplier management. The primary category for this position is indirect professional services, specifically IT hardware, software, and professional services.

This senior-level position is accountable for cost-effective life-cycle management of critical or strategic commercial categories or groups of categories and associated subcontracting. Responsible for managing key commercial relationships; developing and implementing subcontracting types and strategies; seeking out qualified supplier firms, performing subcontractor qualifications; negotiations, award and administration of IT and / or Professional Services contracts within the appropriate ERP and related systems. Must be able to negotiate complex contract terms and conditions and understand technical scopes of work in detail. This position applies Subject Matter Expert (SME) knowledge of the ERP system and in Federal and other Procurement Regulations and negotiates complex terms and conditions associated and identifies potentials risks with assigned Purchase Orders or Contracts and independently seeks guidance from management-level Procurement personnel or the Law Department. This position is responsible to analyze commercial data to identify target categories to recommend for strategy development.

Your success is a train ride away! As we move America's workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees.

Are you ready to join our team? Our values of 'Do the Right Thing, Excel Together and Put Customers First' are at the heart of what matters most to us, and our Core Capabilities, 'Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security' are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future.

Essential Functions

• Provides Sourcing Specialists and Buyers with guidance, direction, motivation and training.
• Works closely with departmental peers across functional areas to build procurement influence.
• Leverages best practices and makes decisions based on the best interests of the internal customers and Amtrak.
• Negotiates commitments with suppliers to ensure Amtrak requirements are met.
• Provides strategic sourcing for Amtrak business units, including leading strategic sourcing initiatives, spend analytics, market analysis, demand analysis, solicitation, negotiating contracts, and management of the resulting follow-on commercial activity and relationships.
• Serves as a vital interface to business units and management as a recognized Subject Matter Expert (SME) with stakeholders of all levels for assigned commercial category on a regular basis and maintains the appropriate service levels such as sourcing project cycle time and as a recognized source of expertise for the sourcing function.
• Executes strategic sourcing projects and manage category life cycle using the Amtrak Sourcing Management Process, including advanced level sourcing tools and team building skills, and applicable ERP and other systems to obtain the best commercial solutions for Amtrak in view of total Cost of Ownership and the applicable regulatory, grant and other flow down requirements
• Utilizes SME-level knowledge in the ERP system to problem-solve for stakeholders or suppliers. Leads or coordinates with IT, Accounts Payable, Procurement Management, and / or other Procurement / Supply Chain functions to find the best practices on utilizing the ERP system for specific commodity needs as well as overall use. Strategically identifies root causes and opportunities to enhance the system or improve business processes to result in long-term impact to the company.
• Responsible for pre-award activities & post award administration, including chairing pre-bid and category kickoff meetings, risk analysis, negotiating terms and conditions, payment terms, liquidated damages and incentive fees. Also, performs post-award cost analysis, evaluations, and change and claim management
• Negotiates complex contracts involving variable costs structures and non-standard Terms and Conditions; interacts with customers both internal and external to provide a high level of collaboration; and assists business units in finalizing Statements of Work from a commercial perspective. Prepares and administers Purchase Orders and contracts that are financially and legally sound to ensure enforcement of contractual requirements and Amtrak's policies and procedures in concert with Federal Procurement Regulations and / or the Uniform Commercial Code whichever is applicable.
• Maintains and manages suppliers with focus on total cost improvements while maintaining the highest code of ethics and conduct.
• Initiate, develop, and maintain effective working relationship with the IT team members
• Support and facilitate competitive RFx activity primarily in the software and professional services within the Information Technology category.

Knowledge, Skills, and Abilities

Minimum Qualifications