Payroll Clerk II

Job Title : Payroll Clerk II

Type : Full-Time

Salary : $24.97 - $32.49 per hour, depending on experience

Summary

Prepares monthly, quarterly and annual payroll reports as required by the US Treasury, State of Oregon and the IRS.  Reconciles payroll deductions / benefits with vendor invoices and with finance system liability accounts. Assures compliance with collective bargaining agreements, county policies, state and federal regulations, responds to inquiries and / or requests for data, information or reports.

Essential Duties and Responsibilities

The following may not be all inclusive and other duties may be assigned.

01 Balance payroll deduction and benefit reports from the payroll system to vendor invoices, if applicable, and prepare check vouchers.  Complete on-line reports and electronic or telephonic files if necessary.

02 Responsible for external reporting related to payroll information including Workers' Compensation taxes, Department of Labor, Federal and State Quarterly and Annual Tax Reports which includes the OQ and 132 Reports and the form 941.

03 Works with Payroll Clerk I on PERS reporting.

04 Researches discrepancies of payroll information and / or documentation for the purpose of ensuring accuracy and adherence to collective bargaining agreements and policies and procedures.  Make adjustments if necessary to correct any discrepancies or data entry errors.

05 Verifies on a monthly basis the balances in the payroll liability accounts.

06 Process third party payroll payments into the financial information system for proper reporting.  Prepare any necessary check vouchers associated with third party payroll payments.

07 Performs Payroll Clerk I duties in their absence.

08 Performs other duties as assigned.

become accustomed to the special conditions of any new job).

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and / or Experience

Associate's degree or equivalent from two-year College or technical school; or five years related experience and / or training; or equivalent combination of education and experience.

Language Skills

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to effectively present information to top management, public groups, and / or boards of directors.

Mathematical Skills

Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's.  Ability to perform these operations using units of American money and weight measurement, volume, and distance.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Springbrook Payroll systems; Internet software; Human Resource systems and Accounting software.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.  The employee is occasionally required to walk; stoop, kneel, crouch, or crawl and taste or smell. The employee must occasionally lift and / or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and depth perception.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Work Schedule

The normal work schedule is 8 hours per day 5 days per week; exact schedules are assigned by management. It is the attendance standard of the employer that all employees be present and on time each shift they are scheduled to work. Full or partial absence during any scheduled shift, arriving late, or leaving early, for whatever reason, may result in disciplinary action up to and including termination of employment. Time off may be approved if allowed by applicable policies covering illness, injury, or other personal emergency.