Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Canonsburg, Pennsylvania. This role involves providing essential administrative support to ensure smooth office operations and efficient communication. The ideal candidate will excel at multitasking, managing priorities, and maintaining professionalism in a dynamic environment.

Responsibilities :

• Provide general administrative support, including managing schedules, organizing meetings, and handling correspondence.
• Answer incoming calls promptly and professionally, ensuring inquiries are addressed or routed appropriately.
• Maintain accurate data entry and record-keeping to support office operations.
• Assist with receptionist duties, such as greeting visitors and directing them to the appropriate personnel.
• Organize and maintain office files, ensuring easy access and proper documentation.
• Facilitate communication between team members and departments to enhance workflow.
• Prepare reports, presentations, and other documentation as needed.
• Monitor and order office supplies to ensure the workspace remains well-stocked.
• Support special projects or tasks assigned by management.
• Ensure compliance with company policies and procedures in all administrative activities.
• Proven experience in administrative assistance or a related role.
• Strong organizational skills and attention to detail.
• Ability to handle inbound calls professionally and efficiently.
• Proficiency in data entry and maintaining accurate records.
• Excellent interpersonal and communication skills.
• Capability to multitask and prioritize tasks effectively.
• Familiarity with receptionist duties and customer service.
• Proficient in using office software such as Microsoft Office Suite.