Executive Assistant - Floater

Looking for EA floater

Calendaring, email response, travel management

Will float and support various managers / teams

Prefer 4 year degree

Prefer financial services, consulting, large search firm experience

Hours 830-5 with 30 min lunch

Around 12 months contract, could have more work available

5 days onsite

Provide with all subs :

Current Location and ability to meet location requirements

Work Authorization status

Availability to Start / upcoming vacations

Interview Method Used (video or in-person only) prefer over telephone interview

Technical Vetting Summary (if applicable who conducted it, what was assessed)

Relevant Experience Overview (brief explanation of why the candidate is a strong fit)

Resume Gaps or Job-Hopping Explanation

Note any employment gaps and provide explanation if available)

Call out any short stints, indicating whether the roles were contract or full time

Motivation & Interest / Why the candidate is looking for a new opportunity

Overview : Responsible for providing back-up support to various teams in the Menlo Park office which will require being familiar with each Assistant's workload to provide appropriate coverage. During back-up

coverage, assist executives with a wide range of administrative and executive support-related tasks in a timely

manner with high performance and accuracy. Provide afternoon coverage of the Reception desk on a rotational basis and potentially EA support to junior executives. Translate requests and requirements into achievable goals and

manage the process through which these objectives are met.

Communication and Information Management

Review incoming mail and / or email, prioritize and summarize content, and process replies on own initiative or from Executives notes and directives

Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents

Planning

Handle planning logistics for domestic and international travel; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy

Manage and Monitor Executives calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and / or confirmed changes to involved parties immediately

Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment / materials are available, coordinate hospitality services as needed

Liaison and Teamwork

Liaise with portfolio organizations, investors, guests, and all

• personnel in professional and courteous manner adhering to
• s culture and values statements

Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm s business and consistently uphold such confidences, using this information only in the course of performing your job for

Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked