Transportation Operations Associate

Warehouse Yard Management

Midshift : Monday-Friday 2 pm - 10 pm

Ensure yard accuracy to maximize warehouse productivity by performing inbound and outbound gate verification activities for truck and automobile traffic into the facility's premises. Operate the Sysco Warehouse Management System (SWMS) and Transportation Management System (TMS) accordingly to support the gate verification activities. Direct all inbound and outbound carriers / drivers and visitors to the proper location at the facility. Perform all duties safely, accurately and meet set productivity goals and expectations.

Essential duties and responsibilities include but are not limited to the following :

• Inspect inbound and outbound trailers for significant / noticeable damage, as well as any damage which may be relevant to food safety compliance such as dents, holes, cracked or broken door hinges, etc., seal integrity and reefer unit status (temperature and fuel level). Follow Preferred Work Methods (PWMs) for immediately reporting of any damages, seal discrepancies, low reefer fuel situations and temperature discrepancies.
• Act as the liaison between the carriers, drivers, contractors and the Sysco facility to ensure all personnel adhere to safety requirements and procedures to maintain a safe and productive working environment.
• Supports food safety policies, standard operating procedures, and prerequisite food safety control programs that meet legal and quality requirements and industry best practices as defined in our Food Safety Commitment documentation.
• Report any issues with trailer refrigeration equipment (reefer) immediately to the carrier and / or Sysco management. When possible, resolve reefer issues to avoid loss of product due to temperature abuse.
• Accurately check outbound shipments off the yard using SWMS, verifying correct trailer, seal, and temperature. Complete gate section of Outbound Load Form (OLF) verifying information on the trailer matches the outbound load form, and that the refrigeration unit is set to the correct temperature and is performing as expected before releasing the driver.
• Maintain accurate yard data utilizing warehouse management system (SWMS).
• Utilize Microsoft Teams to add scheduled live outbound shipment trailer and status information in designated Microsoft Teams Log to ensure the warehouse is aware when live drivers are on yard. Communicate assigned dock door to driver at check in if warehouse has already assigned dock door in Microsoft Teams log before driver arrives or call driver down from designated area once warehouse provides dock door.
• Ensure all paperwork for outbound UUC freight forward has been scanned with the outbound load form for one-way shipments. If paperwork is missing, send email to designated warehouse DLs to request the paperwork.
• Monitor and maintain the "Pre-Cool" section of the yard. Advise drivers to turn on and set their reefer units as needed.
• Perform temperature / fuel checks and yard checks on dropped trailers as needed. Scan copies of the temperature checks to SharePoint or the required distribution list.
• Communicate and work effectively with immediate supervisor and / or lead to identify and resolve all issues arising from yard management activities and help to improve the process and accuracy of the yard management process.
• Effectively research, track, and resolve (or properly refer) documentation problems and discrepancies to supervisor or as appropriate.
• Properly record, monitor, and direct placement of drop, one-way, and dedicated trailers in and out of the facility to ensure all standards and compliance criteria are being met.
• Check inbound shipments in accurately using SWMS, verifying seal number, temperature, and reefer fuel level (if refrigerated shipment).
• Obtain inbound live drivers names and phone numbers upon check in entering accurate information into the Inbound Log. Send live drivers that are early for their appointments to the OTR lot or destinated area. Call drivers waiting in the OTR lot or designated area when the dock is ready for driver, providing dock door for driver to be unloaded. Check in the live driver using the inbound log and SWMS.
• For shipments containing hazmat (hazardous materials), verify that the trailer is properly placarded and that the driver has completed and signed the Hazmat Verification Form.
• Print hazmat BOLs for all RDC outbound carriers verifying hazmat information on BOL matches daily Hazmat list. Scan a copy of hazmat BOLs to the carrier after the driver has signed our copy.
• Log visitors and contractors that enter and depart through gate houses using the electronic visitor tracking system. Provide visitors who enter the building with a name badge. Check out visitors who exit through the gates.
• Communicate with Central Warehouse and European Imports inbound delivery information via email and Teams spreadsheets.
• Communicate with the warehouse to effectively resolve issues, advise of live outbound load status by updating Teams log, initiate trailer swaps as needed, discuss live driver appointments, and obtain doors for possible temperature abuse unloading.
• Coordinate inbound rail receipts between the railroad and warehouse operations.
• Communicate with carriers via email and / or phone and advise them of any issues with trailers or ask questions regarding their loaded and empty trailers.
• Operate / drive company vehicle safely on premises to conduct yard checks, temperature checks, and other duties as assigned.
• Maintain accurate files and filing systems to include transportation documentation and other miscellaneous documents.
• Write, accurately type, or enter information into the computer to prepare reports and copy information from one record to another. Proofread records and forms to verify accuracy.
• Print Outbound BOLs and Outbound Load Forms for One Way Carriers.
• Retain and sort one copy each of RDC BOLs, Outbound Load Forms, and non RDC BOLs by plan date in order of CS#s as listed on Shipment List to be scanned into Sysco's record retention system.
• Email copies of drop carrier's inbound BOLs to designated warehouse DL on gate printers.
• Email inbound pallet BOLs to designated DL on gate printers, scan BOLs to Share Points pallet folder, and retain original copies to be turned in.
• Responsible for the neatness and cleanliness of assigned work area, accuracy of yard locations, and maintaining safe conditions in travel lanes.
• Maintain the gate house and surrounding area in a safe and clean condition, including shoveling snow, sweeping, spreading ice melt / salt and absorbent materials as needed.
• Perform tasks and operate appropriate equipment in a safe and orderly manner to reduce accidents and injuries.
• Establish and maintain effective communication and coordination with coworkers.
• Perform other yard management duties as assigned.
• Ensure guard house computers, office equipment, and RF (radio frequency) equipment are used in a safe and professional manner.
• Keep equipment and supplies stocked as needed.
• Ensure guard house equipment is maintained (daily inspection) and clean; report repair or service needs to supervisor to reduce equipment damage.
• Observe and enforce all safety rules to reduce accidents and injuries.
• Report any unfixable / unsafe issue to supervisor.
• Report to work area properly dressed and wearing appropriate personal protective equipment.
• Understand and comply with all applicable company policies (i.e., attendance, Code of Business Conduct and Ethics, Associate Handbook, etc.).
• Comply with all applicable State / Federal laws, regulations, and policies (i.e., OSHA, HACCP, etc.).
• Accept additional responsibilities or special projects as requested.

Supervisory responsibilities : None

Qualifications :

Education and Experience :

Language Skills :