ADMINISTRATIVE ASSISTANT TO OPERATIONS

Administrative Assistant To Operations

Location: Meridian Street - Huntsville, AL 35811

Overview

Level: Experienced

Job Shift: Day Shift

Description

Role Summary: The Administrative Assistant performs a range of administrative and clerical tasks to support the operations team.

Scope of the Position: This position is located at the Huntsville, AL corporate location and reports to the VP of Operations. This role serves as a key operational partner to Senior Operations Leadership, ensuring coordination, visibility, and follow-through across facilities, vendors, projects, and reporting.

Responsibilities: Responsibilities expected of this position include, but are not limited to, the following:

• Manage and prioritize complex calendars, meetings, and communications for Senior Operations Leaders.
• Own tracking and coordination of the Capital Expenditure (CapEx) and Construction-in-Progress (CIP) process, ensuring accuracy, documentation, and follow-through.
• Administer and maintain subcontractor and supplier agreements, including documentation and compliance tracking.
• Review and approve timecards for accuracy and completeness across assigned teams.
• Coordinate and process purchase orders to support operational needs across locations.
• Capture and document action items and decisions from operational leadership meetings and ensure appropriate follow-up.
• Oversee and manage the company uniform program across facilities.
• Coordinate travel logistics, lodging, and meals for operations leadership and special projects.
• Compile, analyze, and present data to support resolution of operational issues and leadership decision-making.
• Prepare and distribute reports on key operational performance metrics.
• Lead and support administrative and operational projects that improve efficiency and consistency across locations.

Position Qualifications:

• Advanced proficiency in Microsoft Office Suite, particularly Excel for tracking and reporting.
• Strong written and verbal communication skills with the ability to interact professionally with leaders, vendors, and staff at all levels.
• Demonstrated ability to work independently, prioritize competing demands, and exercise sound judgment.
• Highly detail-oriented with strong organizational and follow-through skills.
• Proven ability to manage multiple projects in a fast-paced, dynamic operational environment.
• Experience supporting operations, facilities, or multi-site leadership strongly preferred.
• Experience with vendor coordination, financial tracking, or project coordination preferred.

Education and Experience:

• High school degree or equivalent
• 1-year experience in office setting

Physical Requirements:

• Sit, stand, walk frequently.
• Adapt to various environments including production.

You will be expected to follow any additional job-related instructions and perform other job-related duties as requested by management.