Legal Assistant to the Legal Department

Job Description

Job Description

SUMMARY :

Provides advanced administrative and operational support to the General Counsel and legal department. Schedules and coordinates appointments, provides information and answers questions to internal and external callers, which may be of a highly confidential nature, coordinates office procedures and operations. Works without direct supervision and maintains a working knowledge of the legal services by performing the following duties.

ESSENTIAL DUTIES & RESPONSIBILITIES :

This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. The MCCA reserves the right to modify this job description at any time, with or without notice.

Administrative Support :

• Provides administrative and logistical support to the General Counsel and the Legal Department including but not limited to receiving and screening calls, arranging conference calls, receiving visitors, coordinating and scheduling meetings, preparing agendas and confidential correspondence, reserves and prepares conference rooms and handles other special projects as assigned.
• Provides administrative support to the General Counsel and Legal Department related to the MCCA’s Designer Selection Board including but not limited to meetings, scheduling vendor and contractor interviews, initiates posting to MCCA website and prepares invoices for MCCA Designer Selection Panel members’ services, preparing and assisting with all procurement correspondence including but not limited to contract award letters, notice to proceed letters, rejection letters. etc.
• Provides IT assistance when requested on formatting, editing, and typing documents.
• Obtain, track and file MCCA and Show Event insurance certificates.
• Reads and routes incoming mail. Locates and attaches appropriate files to correspondence to be answered by Legal.
• Tracks all public records requests and works with MCCA attorneys to ensure compliance with the Massachusetts Public Records Law deadlines.
• Processes all legal invoices through the MCCA’s Business Central finance system
• Schedules, coordinates, and prepares for MCCA Board of Directors Meetings, including preparation of confidential correspondence, presentations, reports, agendas, notices, and resolutions.
• Assists with all aspects of Board of Directors, and miscellaneous subcommittee meetings and works with MCCA attorneys to ensure compliance with the Open Meeting Law.
• Acts as coordinator for executive meetings to ensure all needs are communicated to proper personnel.
• Acts as Liaison between the MCCA and the Members of the Board and / or other MCCA Staff.
• Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records in accordance with the applicable, rule, policy, regulation and statute.
• Assembles claims and investigatory materials and files same with insurance broker
• Conducts research, compiles statistical reports, confidential correspondence, and other complex documents
• Works independently on special projects as needed.

General Support :

Office Management :

MINIMUM ENTRANCE REQUIREMENTS :

WORK SCHEDULE :

DRESS CODE :

PHYSICAL REQUIREMENTS :

EMPLOYMENT AT-WILL :

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT :

The Massachusetts Convention Center Authority (MCCA) is proud to be an equal opportunity employer. We welcome qualified applicants of all backgrounds and do not discriminate based on race, color, religion, sex, national origin, ancestry, age, disability, sexual orientation, gender identity or expression, military or veteran status, genetic information, or any other legally protected category.

If you require a reasonable accommodation during the application or interview process, or to perform essential job functions, please contact our Human Resources team at hr@massconvention.com