DSHS FTAA Plant Communications Coordinator

Plant Communications Coordinator

The Washington State Department of Social and Health Services (DSHS) Finance, Technology and Analytics Administration (FTAA) is seeking a Plant Communications Coordinator to join their team at Western State Hospital in Lakewood, Washington. You'll work closely with managers and supervisors and maintain a computerized and centralized building and equipment work order system. This is a rewarding opportunity to provide your service to the community and our clients. Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary. Pierce County employees are eligible to receive an Orca Card for transportation needs.

Some of what you'll do :

• Administrative support for MOD facility / program, staff, and vendors.
• Perform office operations and prepare background information in preparation for staff's daily work; keep records and establish priorities; make travel arrangements; screen, prioritize, and distribute mail.
• Coordinates and assists as liaison between supervisors, other DSHS staff members, program staff, vendors, and management, transmitting assignments and requesting status information.
• Provide administrative support to establish office procedures, standards, priorities, and deadlines.
• Perform background checks for new hires.
• Assist Facility Manager with FARM (personnel management system) requests.
• Process Auto Tracks information and calculate / submit vehicle mileage reports.
• Coordinate staff work.
• Develop and create reports.
• Train staff in client and administrative support, and problem resolution.
• Organize and maintain all compliance related information in one central location.
• Proofreads material, making corrections for sentence structure, spelling, grammar, and punctuation.
• Establishes office procedures, standards, priorities, and deadlines.
• Receive all incoming hospital service requests.
• Create work orders and assign them to associated shops; monitor to ensure timely completion.
• Assists with procedures with any maintenance repair or emergency repair, and coordinate work order management process.
• Log, track, and distribute work orders to MOD staff to complete the necessary repairs.
• Operate FM radio communications system to dispatch maintenance personnel.

Those with a high school diploma or GED equivalent, and one year of experience in some aspect of shop-related work that provides general familiarity with repair and maintenance activities should apply. Knowledge of preventative maintenance programs and computerized maintenance management systems, and familiarity with Windows-based computer programs is desired.

The Department of Social and Health Services' visionthat people find human services to shape their own livesrequires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency's vision that you bring an equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Questions about this opportunity? Please contact Grant Grady at grant.grady@dshs.wa.gov and reference project number 07515.