Academic Services Administrator

Job Description

Organizational Unit Summary :

The Department of Medical Education (DME) in the Morsani College of Medicine (MCOM) is headed by Dr. Bryan Bognar, Chair & Vice Dean for Educational Affairs. Dr. Bognar is responsible for the oversight of the Undergraduate Medical Education (UME) program and Graduate programs curriculum, all MCOM student services (Student Affairs, Admissions, the Experiential Learning Center), the School of Physical Therapy, the Athletic Training Education Program, and the Physician Assistant program. The Chair / Vice Dean also works collaboratively with Graduate Medical Education (GME), Continuing Professional Development, and the Deans for the College of Pharmacy, Nursing, and Public Health to advance the MCOM and USF Health education mission. DME (including the MCOM student services) currently comprises 17 faculty members and ~ 50 administrators / staff members. The primary clients for DME are the medical students, DPT students, the Physician Assistant students, the doctoral, post-doc / masters' students, and the faculty / staff educators for the medical and graduate program curriculum. The department interacts with faculty, staff, administrators, students, and healthcare providers across USF Health, USF, and other institutions.

Position Summary :

The Academic Services Administrator provides high-level administrative and analytical support for the HCA / USF GME Affiliation and all educational resource deliverables under this affiliation. This exempt-level role assists the Project Manager with academic coordination and scheduling, data tracking, drafting reports, assisting in project execution, and serves as a backup to ensure continuity of operations.

This position will be based at the Downtown Campus.

This position is not eligible for Visa Sponsorship.

Responsibilities

HCA / USF Consortium Administrative Support :

• Assist in the administration and execution of the HCA / USF GME Affiliation Agreement.
• Track deliverables, timelines, and compliance metrics across consortium programs.
• Maintain familiarity with university, college, and accreditation policies and procedures to ensure alignment.
• Attend meetings and support coordination with HCA hospitals, USF departments and programs, and all internal and external stakeholders towards meeting shared goals of USF and HCA educational affiliation
• Schedule meetings, prepare agendas, meeting materials, and minutes for consortium-related meetings.
• Monitor and draft reports on academic resources and quality data for consortium programs.

Faculty Development Administrative Support :

Project Coordination & Backup Duties :

Proctoring Duties

Other Duties

Qualifications

Minimum Qualifications :

This position requires a Master's degree in education or a field of study related to the academic program, or a Bachelor's degree in those same fields with a minimum of two years of experience.

Preferred Qualifications :

Experience in undergraduate and / or graduate medical education. Experience in higher ed academic environment, developing and administering academic programs and activities. Management of multiple schedules and retreat planning is favorable. Experience with MS project management tools.

Degree Equivalency Clause : Four years of direct experience for a bachelor's degree.

About Us

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws :

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application / interview process.